DATE: June 17, 2026
TO: Honorable Mayor and City Councilmembers
FROM: Public Works Department
TITLE: APPROVAL OF TWO ADDITION TO FLEET VEHICLES AND APPROVAL OF PURCHASE ORDERS FOR TWO VEHICLES FOR THE FIRE DEPARTMENT
RECOMMENDATION
title
Staff recommends that the City Council approve two Addition to Fleet (ATF) vehicles for the Fire Department; a purchase order for Olathe Ford Sales, Inc (Olathe) in the amount of $156,272, for one Ford F-250 truck, and one Ford Transit 12-passenger van; a purchase order to Johnson Equipment Company, in the amount of $75,908, for upfitting of the Ford F-250; a purchase order to Workhorse Graphics, in the amount of $1,800, for the decals on both vehicles; and authorize the Financial Services Director, or designee, to execute the purchases order upon receipt of all supporting documents.
body
BACKGROUND AND ANALYSIS
The Fire Department requires the Ford F-250 as a frontline response vehicle for Battalion 216 and it will respond to all battalion level emergency calls in the city. The Transit van will be used for logistics within the city and county between Fire Stations and hospitals, and to transport personnel for crew rotations on wildland fires. The vehicles will be upfitted to meet Fire specifications in accordance with Title 13 standards.
Both vehicles are being purchased through Olathe Ford under a government co-op Sourcewell account to provide the best pricing and availability.
Quotes have been obtained for the upfitting these vehicles and the purchases meet the requirements of City Code Chapter 28A.
FISCAL IMPACT
The purchase order with Olathe, in the amount of $156,272, the Johnson Equipment purchase order of $75,708, and the Workhorse Graphics purchase order of $1,800, plus a contingency of $10,000 will be charged to the accounts listed in the table below.
|
12 Passenger Van |
Purchase Order Amount |
Account |
Available Balance |
|
Olathe |
$71,770 |
550562101.5705 Reciprocal Mutual Aid |
$135,000 |
|
Workhorse Graphics |
$900 |
|
|
|
Contingency |
$10,000 |
|
|
|
Total |
$82,670 |
|
|
|
Ford F-250 Battalion Truck |
Purchase Order Amount |
Account |
Available Balance |
|
Olathe |
$84,502 |
550552101.5705 Fire Suppression |
$161,310 |
|
Johnson Equipment |
$75,908 |
|
|
|
Workhorse Graphics |
$900 |
|
|
|
Total |
$161,310 |
|
|
The approximate monthly M&O costs for the Ford Transit 12-passenger van will collect $300 a month for M&O and $905 a month for Replacement each, for an approximate annual cost of $14,460, and will be charged to the Fire Admin account 550010101.5600.0005.
The approximate monthly replacement and maintenance and operation costs (M&O) for the Ford F-250 will collect $300 a month for M&O and $2,011 a month for Replacement each, for an approximate annual cost of $27,732 and will be charged to the Fire Suppression account 550552101.5600.0005.
COMMISSION OR COMMITTEE REPORT
Does not apply.
CITY ATTORNEY’S ANALYSIS
Purchases must be made according to the procedures set forth in Chapter 28A of the City Code.
end
Prepared by: Casey Van Der Linden, Fleet Manager
Reviewed by: Hamid Bahadori, Public Works Director
Submitted by: Jonathan Borrego, City Manager
ATTACHMENTS:
1. Attachment A
2. Exhibit A - Olathe Quotes with AFI upfitting
3. Exhibit B - Johnson Equipment Company Quote
4. Exhibit C - Workhorse Signs & Graphics Quote