DATE: August 7, 2024
TO: Honorable Mayor and City Councilmembers
FROM: Public Works Department
TITLE: PURCHASE ORDER FOR ONE ADDITION TO FLEET FORD F-350 SERVICE BODY TRUCK FOR THE PUBLIC WORKS DEPARTMENT
RECOMMENDATION
title
Staff recommends that the City Council approve one purchase order to Downtown Ford for one new Ford F-350 pickup as an addition to fleet for the Public Works Department, in an amount not to exceed $103,905; appropriate $103,905 from the General Fund Assigned Infrastructure fund balance to the Traffic Control account; and authorize the Financial Services Director, or designee, to execute the purchase order.
body
BACKGROUND AND ANALYSIS
In Fiscal Year 2023-24, an additional Traffic Signal Technician position was added to the Public Works Department. This position requires a vehicle in order to provide service to the assigned signalized intersections. The Public Works Department has determined a utility truck is sufficient for the new position and will provide a savings of approximately $100,000 in comparison to the purchase of a third bucket truck. The utility truck will also be shared amongst the other Traffic Signal Technicians in addition to the two bucket trucks currently used by the Division. In the future all required costs, including additions to fleet, will be included at the time new positions are requested in order to avoid using reserves for such purchases.
The new vehicle is being purchased from Downtown Ford Sales through a State Cooperative Agreement with the State Department of General Services and meets the requirement of 28A.28 for cooperative leasing. The price of the vehicle includes the customized service body drawers supplied by CTEC Manufacturing.
Attachment A lists the vehicle and total cost for the vehicle.
FISCAL IMPACT
The purchase order with Downtown Ford, in the amount of $103,905, will be charged to the Traffic Control account 640621101.5705. Staff is requesting to use reserves in the amount of $103,905 and appropriate to the Traffic Control account 640621101.5705. The funding source is General Fund Assigned Infrastructure account 101.3020.0054 which has an available balance of $23.5M; therefore, sufficient funds are available. As previously noted, staff has begun to account for fleet costs when requesting new positions which should help avoid the use of reserves for future fleet purchases.
|
Description |
Amount |
Request to Appropriate |
Account |
Funding Source |
Available Balance |
|
Downtown Ford Sacramento |
$103,905 |
$103,905 |
640621101.5705 Traffic Control |
101.3020.0054 Assigned Infrastructure |
$23.5M |
Monthly replacement costs in the amount of $1,291, and monthly maintenance and operation cost in the amount of approximately $662 will be collected and charged to the Traffic Control account 640621101.5705.
COMMISSION OR COMMITTEE REPORT
Does not apply.
CITY ATTORNEY’S ANALYSIS
Purchases must be made according to the procedures set forth in Chapter 28A of the City Code.
end
Prepared by: Charles Payne, Acting Fleet Supervisor
Reviewed by: Hamid Bahadori, Public Works Director
Submitted by: Jonathan Borrego, City Manager
ATTACHMENTS:
1. Exhibit A - Downtown Ford Quote
2. Exhibit B