DATE: October 7, 2026
TO: Honorable Mayor and City Councilmembers
FROM: Fire Department
TITLE: APPROVAL OF PROFESSIONAL SERVICES AGREEMENT AND CHANGE ORDER TO THE EXISTING PURCHASE ORDER WITH OCEANSIDE MARINE CENTRE FOR LIFEGUARD BOAT MAINTENANCE, REPAIRS, AND EQUIPMENT REPLACEMENT
RECOMMENDATION
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Staff recommends that the City Council approve a Professional Services Agreement (PSA) with Oceanside Marine Centre in an amount not to exceed $126,300 for Lifeguard boat maintenance and, on an as-needed basis, emergency repair and equipment replacement; authorize the City Manager to execute the agreement; approve a $75,000 change order to the existing purchase order with Oceanside Marine Centre for boat repairs and equipment replacement; approve the procurement as a sole source purchase; and authorize the Financial Services Director, or designee, to execute the change order.
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BACKGROUND AND ANALYSIS
In February 2023, the Fire Department assumed responsibility for marine safety services in Oceanside Harbor from the Police Department, including the management and operation of three rescue vessels. These vessels are critical public safety resources used to support marine firefighting, ocean and vessel rescues, emergency medical responses, and other emergency operations within Oceanside Harbor and surrounding coastal waters.
Due to continuous exposure to saltwater and other adverse marine conditions, the rescue vessels require regular preventive maintenance, repairs, and periodic equipment replacement to remain safe and operational. Timely maintenance and repairs are essential to minimize vessel downtime and maintain marine emergency response capabilities.
Oceanside Marine Centre is located within Oceanside Harbor and remains the sole vendor in the Harbor that can provide the haul-out services necessary to inspect, maintain, and repair the Fire Department's rescue vessels. Its location also allows for immediate diagnostic and repair services when mechanical or equipment issues arise, minimizing vessel downtime and helping ensure that marine emergency response capabilities remain available.
Staff recommends establishing an agreement with Oceanside Marine Centre for the anticipated maintenance, repairs, and equipment replacement of the three rescue vessels for Fiscal Year 2026/27. Staff further recommends that the City Council approve this procurement as a sole source in accordance with City Code Chapter 28A for the reasons described above.
FISCAL IMPACT
The total amount of the PSA is $126,300 and will be charged to the Harbor Fire-Lifeguard account, 550581101.5320. A purchase order in the amount of $51,300 has already been issued. Upon approval of this staff report, a $75,000 change order to the existing purchase order will be processed, bringing the total purchase order amount to $126,300. The available M&O budget balance is $188,523; therefore, sufficient funds are available to support these expenditures.
|
Description |
Account Number |
Amount |
Available Balance |
|
Change Order to Existing Purchase Order |
Harbor Fire/Lifeguard 550581101.5320 |
$75,000 |
$188,523 |
COMMISSION OR COMMITTEE REPORT
The Police and Fire Commission will receive an update at its regular meeting on October 13, 2026.
CITY ATTORNEY’S ANALYSIS
Purchases shall be made in accordance with Chapter 28A and Administrative Directive AD-21. The referenced documents have been reviewed by the City Attorney and approved as to form.
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Prepared by: Alicia Mendoza, Senior Management Analyst
Reviewed by: Jessamyn Specht, Fire Chief
Submitted by: Jonathan Borrego, City Manager
ATTACHMENTS:
1. Purchase Order
2. Justification of Sole Source
3. Professional Services Agreement