|
Legislation Details
|
File #:
|
24-310
Version:
1
|
|
|
|
Type:
|
Amendment
|
Status:
|
Passed
|
|
On agenda:
|
9/25/2024
|
Final action:
|
9/25/2024
|
|
Title:
|
Staff recommends that the City Council approve a Public Works Agreement (PWA) renewal to RDO Landscape for an annual amount of $230,000; approve a PWA renewal to Arbor Artistry for an amount not to exceed $50,937; approve a PWA renewal to Botsford Construction for an amount not to exceed $311,280, Inc.; approve a PSA renewal to Powerclean for an amount not to exceed $178,084 plus extra contingency in the amount of $30,000; approval of Amendment 1 to the Professional Services Agreement with The Compliance Guys, LLC, in the amount of $11,471, for Citywide compliance inspection, for a revised amount not to exceed $172,509 plus extra contingency in the amount of $20,000; and authorize the City Manager to execute the renewals and amendment upon receipt of all supporting documents.
|
DATE: September 25, 2024
TO: Honorable Mayor and City Councilmembers
FROM: Public Works Department
TITLE: RENEWALS TO PUBLIC WORKS AGREEMENTS WITH RDO LANDSCAPE, ARBOR ARTISTRY, BOTSFORD CONSTRUCTION AND POWERCLEAN; AND ONE AMENDMENT TO PROFESSIONAL SERVICE AGREEMENT WITH COMPLIANCE GUYS, LLC
RECOMMENDATION
title
Staff recommends that the City Council approve a Public Works Agreement (PWA) renewal to RDO Landscape for an annual amount of $230,000; approve a PWA renewal to Arbor Artistry for an amount not to exceed $50,937; approve a PWA renewal to Botsford Construction for an amount not to exceed $311,280, Inc.; approve a PSA renewal to Powerclean for an amount not to exceed $178,084 plus extra contingency in the amount of $30,000; approval of Amendment 1 to the Professional Services Agreement with The Compliance Guys, LLC, in the amount of $11,471, for Citywide compliance inspection, for a revised amount not to exceed $172,509 plus extra contingency in the amount of $20,000; and authorize the City Manager to execute the renewals and amendment upon receipt of all supporting documents.
body
BACKGROUND AND ANALYSIS
On June 21, 2023, the City Council approved a Landscape Maintenance Agreement for Landscape Maintenance and Lock up Services Citywide with Rancho Del Oro Landscaping in the annual amount of $180,000. On January 10, 2024, Amendment 1, in the amount of $50,000 was processed, for a revised contract amount of $230,000. The terms of the agreement allow for three additional consecutive one-year renewal options with an adjustment to reflect the annual Consumer Price Index (CPI) increase of 5.1 percent for “All Urban Consumers” for San Diego.
On September 23, 2020, the City Council approved a PWA with Arbor Artistry for tree maintenance in the harbor, in the annual amount of $45,000. The terms of the agreement allow for two additional one-year terms and the option to renew the agreement for two additional years with same terms except compensation. Staff is recommending to renew with an adjustment to reflect the annual CPI increase of 5.1 percent for “All Urban Consumers” for San Diego.
On September 28, 2022, the City Council approved a PWA with Botsford Construction for Citywide carpentry services in the annual amount of $275,000. On June 26, 2024, the City Council approved Amendment 1, in the amount of $100,000. The terms of the agreement allow for three, one-year options to renew with an adjustment to reflect the annual CPI increase of 5.1 percent for “All Urban Consumers” for San Diego.
On September 28, 2022, the City Council approved a Professional Services Agreement with Powerclean for pressure washing services, in the annual amount of $144,377. The terms of the agreement allow for five, one-year options to renew with an adjustment to reflect the annual CPI increase of 5.1 percent for “All Urban Consumers” for San Diego. A contingency for extra unanticipated cleanings, in the amount of $30,000, will be needed.
On June 7, 2023, the City Council approved a Professional Services Agreement with The Compliance Guys for environmental consulting, reporting and inspections in the annual amount of $160,768. The recent construction of the new Fire Station 1 will require a modified scope of work to include increased costs in monthly inspections and compliance reporting. A contingency, in the amount of $20,000, will be needed for any unanticipated additional costs.
FISCAL IMPACT
The renewal with Rancho Del Oro is $230,000 and will be charged to the accounts listed in the table below. The renewal with Arbor Artistry in the amount of $50,937 will be charged to the Harbor Maintenance account 600627101.5320 which has an available balance of $236,350. The renewal with Botsford Construction is $311,280 and will be charged to the accounts listed in the table below. The renewal with Powerclean in the amount of $178,084 plus a contingency for extra cleanings in the amount of $30,000 will be charged to the accounts listed in the table below. Amendment 1 with The Compliance Guys in the amount of $11,471 plus a contingency of $20,000 will be charged to the Fire Building Maintenance account 630637851.5320 which has an available balance of $87,234; therefore, sufficient funds are available.
|
Description |
FY 24/25 Amount |
FY 25/26 Amount |
Account |
FY 24-25 Available Balance |
|
Rancho Del Oro |
$125,000 |
|
Parks Maintenance 660613101.5320 |
$1,131,902 |
|
|
$25,000 |
|
City Building Maintenance 630603851.5320 |
$984,545 |
|
|
$10,000 |
|
Parking Lot Maintenance 600612101.5320 |
$213,840 |
|
|
$30,000 |
|
Street & Median Maint. 600619213.5320 |
$451,226 |
|
|
$40,000 |
|
Various Accounts-based on availability of Funding |
|
|
Total |
$230,000 |
|
|
|
|
Arbor Artistry |
$50,937 |
|
Harbor Maintenance 600627101.5320 |
$236,350 |
|
Botsford Construction |
$38,203 |
$12,734 |
City Building Maintenance 630603851.5320 |
$984,545 |
|
|
$6,792 |
$2,264 |
Multi-Purpose Maint. 630642851.5320 |
$360,954 |
|
|
$86,593 |
$28,864 |
Deferred Bldg Maint. 630607581.5320 |
$169,000 |
|
|
$16,979 |
$5,660 |
COC Building Maint. 630605851.5320 |
$363,219 |
|
|
$16,979 |
$5,660 |
Parks & Rec Bldg Maint. 630640851.5320 |
$138,957 |
|
|
$29,713 |
$9,904 |
Police/Lib. Bldg Maint. 630615851.5320 |
$368,478 |
|
|
$16,979 |
$5,660 |
Fire Bldg Maintenance 630637851.5320 |
$124,648 |
|
|
$21,224 |
$7,075 |
Beach Maintenance 600625101.5320 |
$194,485 |
|
Total |
$233,462 |
$77,821 |
|
|
|
Powerclean |
$46,262 |
|
Harbor Maintenance 600627101.5320 |
$1,002,345 |
|
|
$22,570 |
|
Parks Maintenance 660613101.5320 |
$1,131,902 |
|
|
$30,024 |
|
St & Median Maint. 600619213.5320 |
$451,226 |
|
|
$16,982 |
|
Parking Lot Maint. 600612101.5320 |
$213,840 |
|
|
$8,409 |
|
City Building Maint. 630603851.5320 |
$984,545 |
|
|
$21,414 |
|
Pier Maintenance 600626101.5320 |
$107,099 |
|
|
$27,138 |
|
OTC Maintenance 600643101.5320 |
$30,000 |
|
|
$35,285 |
|
Various Accounts based on Availability of Funding |
|
|
Total |
$208,084 |
|
|
|
|
The Compliance Guys |
$11,471 |
|
Fire Building Maint. 630637851.5320 |
$124,648 |
|
|
$20,000 |
|
Various Accounts based on Availability of Funding |
|
|
Total |
$31,471 |
|
|
|
Future year’s cost will be budgeted during the normal budget process.
COMMISSION OR COMMITTEE REPORT
Does not apply.
CITY ATTORNEY’S ANALYSIS
The referenced documents have been reviewed by the City Attorney and approved as to form.
end
Prepared by: Carmen Ryan, Principal Management Analyst
Reviewed by: Hamid Bahadori, Public Works Director
Submitted by: Jonathan Borrego, City Manager
ATTACHMENTS:
1. Staff Report
2. PWA Renewal Letter - RDO
3. PWA Renewal Letter - Arbor Artistry
4. PWA Renewal - Botsford Construction
5. PSA - Powerclean
6. Quote - Compliance Guys
7. PSA Renewal Letter - Powerclean
8. Amendment 1 - Compliance Guys
|