DATE: December 17, 2025
TO: Honorable Mayor and City Councilmembers
FROM: Public Works Department
TITLE: CHANGE ORDER WITH DAVE BANG AND ASSOCIATES FOR THE CAPISTRANO PARK PLAY STRUCTURE REPAIR
RECOMMENDATION
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Staff recommends that the City Council approve a change order with Dave Bang and Associates for additional supplies for the Capistrano Park play structure repair, in the amount of $40,000, for a revised total of $140,000; approve the purchase as a sole source justification; appropriate $40,000 from the General Fund Infrastructure Reserves; authorize the Financial Services Director, or designee, to execute the change order.
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BACKGROUND AND ANALYSIS
In September 2025, a large tree fell onto the play structure at Capistrano Park, causing significant damage and necessitating the full closure of the structure. The estimated cost to replace the damaged components is $40,727. City staff intends to complete the repair and replacement work in-house to reduce overall costs.
At the beginning of FY 2025-26, the City Manager approved a purchase order and sole source justification request with Dave Bang and Associates for playground parts and supplies in the amount of $77,000. Staff initiated a previous change order in the amount of $23,000 to expedite the order of the play structure materials needed for the repair. The proposed change order, in the amount of $40,000, brings the cumulative total with Dave Bang Associates to $140,000, which requires City Council approval.
As this was an unforeseen incident, staff is requesting a General Fund appropriation of $40,000 from Infrastructure Reserves to support the repair. This additional funding will help preserve the existing maintenance budget for the City’s remaining 16 Playworld play structures. Dave Bang and Associates is the authorized manufacturer’s representative for Playworld equipment, and the City currently maintains 17 Playworld structures Citywide. Due to environmental exposure, location, and usage, replacement parts and repairs are required on an annual basis to ensure safety and functionality.
FISCAL IMPACT
The change order with Dave Bang and Associates, in the amount of $40,000, will be charged to the Parks Maintenance account 660613101.5355. Staff is requesting to use reserves in the amount of $40,000 and appropriate said funds to the Parks Maintenance account 660613101.5355. The funding source is the General Fund Assigned Infrastructure account 101.3020.0054 which has an available balance of $28M; therefore, sufficient funds are available.
|
Description |
Appropriate |
Funding Source |
Account |
Available Balance |
|
Dave Bang and Associates |
$40,000 |
101.3020.0054 General Fund Assigned Infrastructure |
660613101.5355 Parks Maintenance account |
$28M |
COMMISSION OR COMMITTEE REPORT
Does not apply.
CITY ATTORNEY’S ANALYSIS
Purchases must be made according to the procedures set forth in Chapter 28A of the City Code.
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Prepared by: Nathan Mertz, Public Works Division Manager
Reviewed by: Hamid Bahadori, Public Works Director
Submitted by: Jonathan Borrego, City Manager
ATTACHMENTS:
1. Staff Report
2. Dave Bang Estimate
3. Sole Source Justification