M E M O R A N D U M
DATE: September 11, 2024
TO: Honorable Mayor and Councilmembers
FROM: Maddison Zafra, City Manager’s Office
SUBJECT: AMENDMENT TO PROFESSIONAL SERVICES AGREEMENT FOR OCEANSIDE DRUG-FREE COMMUNITIES INITIATIVE - 420 REMIX
This item was removed from the meeting agenda by staff.
DATE: September 11, 2024
TO: Honorable Mayor and City Councilmembers
FROM: Housing and Neighborhood Services Department
TITLE: AMENDMENT TO PROFESSIONAL SERVICES AGREEMENT FOR OCEANSIDE DRUG-FREE COMMUNITIES INITIATIVE - 420 REMIX
RECOMMENDATION
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Staff recommends that the City Council approve Amendment 1 to the Professional Services Agreement with Vista Community Clinic (VCC) for $177,664, for a total amount not to exceed $247,264, to revise the scope of work, and timing requirements for the Oceanside Drug-Free Communities Initiative - 420 Remix program, appropriate $177,664 from Opioid Settlement Funds, and authorize the City Manager to execute the amendment.
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BACKGROUND AND ANALYSIS
On July 21, 2021, California Attorney General, Rob Bonta, announced the final settlement agreements with prescription opioid manufacturer Janssen Pharmaceuticals and pharmaceutical distributors McKesson, Cardinal Health, and AmerisourceBergen. These settlement agreements provide funding to abate individual, family and community consequences associated with the opioid epidemic. The funding is intended for opioid remediation activities focused on prevention, intervention, harm reduction, treatment and recovery services. On December 1, 2021, the City Council authorized the City Attorney to execute all documents related to the participation of the City of Oceanside in the distribution of the Opioid Settlement funds.
On January 5, 2024, the Housing and Neighborhood Services Department issued a Request for Proposals (RFP) under the Oceanside Drug-Free Initiative to the Oceanside community seeking projects that met the established criteria of High Impact Abatement Activities (HIAA) Intervention to prevent drug addiction in vulnerable youth that are disproportionately impacted by Substance Use Disorders (SUD), see Tables 1:3 and 1:5 of the Janssen & Distributors Settlement Funds Allowable Expenditures and Core Strategies (Schedule A, Section G: Prevention Programs). The Oceanside Drug-Free Communities Initiative sought proposals with specifically targeted interventions that would decrease/discourage the number of young people in Oceanside who are misusing and/or considering using harmful substances and to provide education opportunities for youth, parents, and the general community about the risks of youth SUDs through a youth-focused campaign and/or program.
The VCC 420-Remix proposal was evaluated by Housing and Neighborhood Services Department and rated based on a criterion that included: Cost of the Project; Adequacy and Completeness of Proposal; Organization’s Understanding of the Project; Compliance with the Terms and Conditions of the RFP; Experience in Providing Like Services; Qualified Staff; Appropriate Methodology planned to Accomplish Tasks; and Response Format as Required by this RFP. The VCC proposal scored a 90 out of 100.
The 2024 420-Remix event was held at John Landes Park on Saturday, April 20 and the theme this year was “Aim for the Sky…Don’t Get High.” The event included an afternoon of fun and educational activities for youth and their families that promoted a drug-free lifestyle. Additionally, with the support of adult advisors, youth created innovative and appealing print and digital Public Service Announcements (PSAs) that were specifically designed to capture the attention of young people. The National Association for the Advancement of Colored People (NAACP) Youth Council Advisors, VCC staff, North County Philanthropy Council (NCPC) Board Members and Oceanside youth advocacy clubs, such as Be the Resistance, from Oceanside High School, supported the event through promotion and leading event activities. The PSA contest was independently judged, with the artwork of the 1st, 2nd, and 3rd place winners used in local, nonprofit media campaigns on local buses and on local movie screens.
On June 3, 2024, the Housing and Neighborhood Services Department issued a second RFP with the desire that additional organizations would apply for Opioid Settlement Funding. A total of five proposals were received, including a request by VCC to amend their current contract and expand prevention activities to include (other proposals received will be submitted to City Council separately):
• An annual youth-created Fall prevention campaign to align with Red Ribbon Week;
• The annual 420-Remix event in April;
• Collaboration with Oceanside middle schools to plan eight annual drug prevention workshops for parents;
• Expand the evidence-based Step 1 drug prevention/intervention program for middle-school students;
Provide a minimum of 200 Narcan (Naloxone) training kits to Oceanside families attending prevention workshops/events each year for two years, FY 2024-25 and FY 2025-26 (Refer to Attachment 1)
Research suggests that engaging youth in drug prevention activities can increase the quality, and relevance of prevention programing. Youth respond more positively to activities when they are active participants and are given opportunities to become determinants in their own future. The benefits of youth substance abuse prevention programs include empowering young people to become agents against substance use, as well as preserving their sense of well-being and improving mental health.
The VCC prevention activities outlined in the revised proposal are designed to align with best practices in drug prevention and have the potential to reach thousands of Oceanside youth and their families. The programing detailed in the amended scope of work specifically targets middle-school youth, an age group where drug prevention programs have the most significant impact. Amendment 1 will increase the budget over the next two years by $177,664, adding to the remaining $46,400, for a total of $224,064 ($110,617 Year 2 and $113,447 Year 3 of the contract period).
|
Year |
FY 2023-24 Year 1 |
FY 2024-25 Year 2 |
FY 2025-26 Year 3 |
TOTAL |
|
PSA (3/1/2024) |
$23,200 |
$23,200 |
$23,200 |
$69,600 |
|
PSA w/Amendment #1 |
$23,200 |
$110,617 |
$113,447 |
$247,264 |
The Amendment will also revise the first-year timing requirements from March 1, 2024 to July 31, 2024, with subsequent reporting periods beginning August 1 and ending July 31 of Year 2 and Year 3 of the contract period.
FISCAL IMPACT
The total increase of the amendment is $177,664 over the course of the final two years of the remaining contract period ($87,417 for FY2024-25 and $90,247 for FY2025-26). The funding source for the original PSA and this amendment is the Opioid Settlement Funds. Staff is requesting an appropriation of $177,664 to 836182622272.5305. The Opioid Settlement Funds received to date is $332,102. Of that, $221,029 remains available to appropriate. Therefore sufficient funds are available.
|
Description |
Account |
Appropriate |
|
VCC FY2024-25 (Year 2) |
836182622272.5305 |
$87,417 |
|
VCC FY2025-26 (Year 3) |
836182622272.5305 |
90,247 |
|
Total |
|
$177,664 |
VCC will submit monthly invoices and quarterly progress reports to the Housing and Neighborhood Services Department and quarterly Nonprofit Organization Financial reports to the Financial Services Department.
COMMISSION OR COMMITTEE REPORT
Does not apply.
CITY ATTORNEY’S ANALYSIS
The referenced documents have been reviewed by the City Attorney and approved as to form.
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Prepared by: Michele Gehr, Management Analyst
Reviewed by: Leilani Hines, Housing and Neighborhood Services Director
Submitted by: Jonathan Borrego, City Manager
ATTACHMENTS:
1. Staff Report
2. Amendment to Professional Services Agreement with Vista Community Clinic for the Oceanside Drug-Free Community Initiative-420 Remix
3. Vista Community Clinic revised proposal and budget (Attachment 1)
4. Professional Services Agreement with Vista Community Clinic for Oceanside Drug-Free Community Initiative-420 Remix