DATE: November 20, 2024
TO: Honorable Mayor and City Councilmembers
FROM: Fire Department
TITLE: ACCEPT GRANT FUNDS FROM THE COUNTY OF SAN DIEGO NEIGHBORHOOD REINVESTMENT PROGRAM FOR FIRE DEPARTMENT EQUIPMENT
RECOMMENDATION
title
Staff recommends that the City Council accept and appropriate $100,000 in grant funds from the County of San Diego Neighborhood Reinvestment Program (NRP) for Fire Department equipment; authorize the City Manager, or designee, to execute all related grant documents; appropriate funds in the amount of $36,877 from the Restricted Fleet Replacement Account to the Fire Fleet Replacement Account; and, authorize the Financial Services Director, or designee, to execute the associated purchase order in the amount of $136,877 to Western Extrication Specialists, Inc.
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BACKGROUND AND ANALYSIS
The County of San Diego NRP provides grant funds to County departments, public agencies, and to non-profit community organizations. Public Agencies, including the City of Oceanside, are eligible to apply to fund public safety programs that benefit and meet the needs of the community through the preservation and protection of life and property.
The Oceanside Fire Department (OFD) has identified the need for equipment designed to ensure personnel can access individuals who are trapped in dangerous situations. The NRP funds will be used to purchase electric extraction tools for the rescue engines, replacing the outdated gas-powered rescue equipment currently in use by the OFD.
This new and updated equipment will allow the OFD to better serve the public, reduce extrication time, and ultimately save lives. The equipment upgrade is necessary due to a need to move away from old gas-powered equipment, as well as, the increasing service area year over year. Additionally, this new equipment ensures compliance with the City’s Energy and Climate Action Element of the General Plan and Assembly Bill 1346 (Air Pollution Small Engine Phase-Out).
The OFD solicited bids in accordance with the City’s Procurement of Goods and Services Directive and selected Western Extrication Specialists, Inc. to provide the appropriate and specific brand of extrication equipment (Holmato). The OFD already uses Holmato brand across all City fire apparatus.
FISCAL IMPACT
The $100,000 in grant funds will be deposited and appropriated into Neighborhood Reinvestment account 817187724273.4376 and 817187724273 .5704. The grant award has no matching funds requirement.
|
Description |
Appropriate |
Account |
|
Neighborhood Reinvestment Program Grant |
$100,000 |
Revenue 817187724273.4376 Expenditure 817187724273.5704 |
The purchase order for $136,877 with Western Extrication Specialists, Inc. will be charged to the accounts listed on the table below. Staff is requesting to use fleet reserves in the amount of $36,877 and appropriate to account 620641831.5704. Funding source is Restricted Fleet Replacement Account 831.3100.0028, which has a current available balance of $9.9M; therefore, sufficient funds are available.
|
Description |
Amount |
Request to Appropriate |
Account Number |
Funding Source |
Available Balance |
|
Western Extrication Specialists, Inc. |
$100,000 |
|
Neighborhood Reinvestment Account 817187724273.5704 |
|
$100,000 |
|
Western Extrication Specialists, Inc. |
$36,877 |
$36,877 |
Fire-Fleet Replacement Account 620641831.5704 |
Restricted Fleet Replacement Account 831.3100.0028 |
$9.9M |
|
Total |
136,877 |
|
|
|
|
COMMISSION OR COMMITTEE REPORT
The Police and Fire Commission will be informed of the funding award on November 21, 2024.
CITY ATTORNEY’S ANALYSIS
Purchases will be made in accordance with Chapter 28A and Administrative Directive AD-21.
end
Prepared by: Alicia Mendoza, Management Analyst
Reviewed by: David Parsons, Fire Chief
Submitted by: Jonathan Borrego, City Manager
ATTACHMENTS:
1. Staff Report
2. Grant Agreement
3. Quote