DATE: June 4, 2025
TO: Honorable Mayor and City Councilmembers
FROM: Development Services Department
TITLE: AWARD OF PUBLIC WORKS AGREEMENT FOR THE RANCHO DEL ORO ROAD AND MESA DRIVE TRAFFIC SIGNAL PROJECT
RECOMMENDATION
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Staff recommends that the City Council award a Public Works Agreement (PWA) to Quality Construction & Engineering, Inc., in the amount of $953,144, for the proposed Rancho Del Oro Road and Mesa Drive Traffic Signal project; and authorize the City Manager to execute the agreement upon receipt of all supporting documents.
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BACKGROUND AND ANALYSIS
The proposed Rancho Del Oro Road and Mesa Drive Traffic Signal Project (“Project”) is a Capital Improvement Program (CIP) project to construct traffic improvements at the signalized intersection. Improvements include replacement of traffic poles and signals, new traffic equipment, upgraded pedestrian ramps, and pavement rehabilitation. Currently, the traffic poles at the intersection are brown; however, per the City’s Traffic Signal and Street Light Design Guidelines, new traffic signals and street lights installed along the Rancho Del Oro Road corridor shall have a galvanized gray appearance.
On March 26, 2025, the City Council approved a purchase order with California Electric Supply for procurement of the traffic poles for the Project. The equipment was procured ahead of time to minimize the impact of long lead times for receiving necessary project materials.
On March 11, 2025, staff formally advertised the Project for construction in accordance with the City’s standard formal bidding procedures, notifying known local contractors of the project advertisement, and providing a longer bid advertisement period. Bids were publicly opened on April 15, 2025 (Attachment 1). Staff analyzed the bids; Quality Construction and Engineering, Inc. (“Contractor”) had the lowest responsive and responsible bid. The Contractor has worked in San Diego County for the past 10 years across multiple cities.
Upon the City Council’s approval to award the PWA to the Contractor, construction is anticipated to begin in Fall 2025 once purchased traffic poles are delivered, anticipated to be completed in approximately three months. Additionally, staff will be coordinating with El Camino High School staff in an effort to minimize impacts to school operations while construction is underway.
FISCAL IMPACT
Construction costs for the proposed Project, including staff time, inspection, and project contingency, are estimated to total $1,100,682. Available funding to complete the proposed project is shown in the table below.
Additional funding will be programmed in a subsequent resolution to amend the TransNet Local Street Improvement Program for the ADA In-Fill 902134400212.5703.10600 and Neighborhood Traffic Safety Improvements 902135500212.5703.10600 accounts.
|
DESCRIPTION |
COSTS |
Traffic Signal RDO/Mesa |
ADA In-Fill |
Street Restoration (Overlay) |
ADA for Overlay |
Neighborhood Traffic Safety Improvements |
|
|
|
903185523562.5703.10600 |
902134400212.5703.10600 |
902754200212.5703.10600 |
902157619265.5703.10600 |
902135500212.5703.10600 |
|
PWA |
$ 953,144 |
$ 615,108 |
$ 85,000 |
$ 120,000 |
$ 115,000 |
$ 18,036 |
|
Contingency |
$ 95,314 |
|
|
$ 28,350 |
|
$ 66,964 |
|
City Staff |
$ 12,224 |
|
|
$ 12,224 |
|
|
|
Inspections |
$ 40,000 |
|
|
$ 40,000 |
|
|
|
Total Costs |
$ 1,100,682 |
$ 615,108 |
$ 85,000 |
$ 200,574 |
$ 115,000 |
$ 85,000 |
|
Available FY24-25 Funds |
$ 615,108 |
$ 145,984 |
$ 2,123,769 |
$ 314,543 |
$ 276,063 |
Therefore, sufficient funding is available for the proposed project.
COMMISSION OR COMMITTEE REPORT
Does not apply.
CITY ATTORNEY’S ANALYSIS
The bid documents were previously reviewed by the City Attorney and approved as to form. The contract must be awarded to the lowest responsible bidder whose bid is responsive to the call for bids. “Responsible bidder” means a bidder who has demonstrated the attributes of trustworthiness, as well as quality, fitness, capacity, and experience to satisfactorily perform the public works contract. City Council also has authority to reject all bids and re-advertise.
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Prepared by: Luis Cardenas, Associate Engineer
Reviewed by: Darlene Nicandro, Development Services Director
Submitted by: Jonathan Borrego, City Manager
ATTACHMENTS:
1. Staff Report
2. Bid Results