DATE: June 18, 2025
TO: Honorable Mayor and City Councilmembers
FROM: Financial Services Department
TITLE: PROFESSIONAL SERVICES AGREEMENT WITH ENTERPRISE TECHNOLOGY SERVICES, LLC FOR JD EDWARDS ENTERPRISEONE 9.2 MANAGED ANNUAL SUPPORT SERVICES
RECOMMENDATION
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Staff recommends that the City Council approve the Professional Services Agreement with Enterprise Technology Services, LLC, for a total contract amount of $727,536, for JD Edwards annual software support services for Fiscal Years 2025-26 through 2027-28, with an option to extend for fiscal years 2028-29 through 2029-30, for an amount not to exceed $522,129 for a total not to exceed amount of $1,249,665; approve it as a sole source; and authorize the City Manager to execute the agreement upon receipt of all supporting documents.
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BACKGROUND AND ANALYSIS
Enterprise Technology Services, LLC has been the primary consultant for technical services for JD Edwards EnterpriseOne 9.2 for over ten years. During its tenure with the City, Enterprise Technology Services, LLC has gained the business process knowledge and software configuration which has resulted in improved software reliability and functionality. Enterprise Technology Services, LLC has aided in adding many of the current functional processes allowing for efficiency in daily transactional processing as well as maintaining the necessary upgrades to the JD Edwards Enterprise One software.
As a result of the process improvements, additions of new functionality and more complex accounting requirements for transactions and reporting in the JD Edwards EnterpriseOne software, staff found that there is a need for continued ongoing technical support.
Due to the specialized knowledge that Enterprise Technology Services, LLC has with the City’s customizations and processing needs in JD Edwards EnterpriseOne software, staff is requesting that this procurement be approved as a sole source.
FISCAL IMPACT
The FY 2025-26 cost of the professional services agreement of $235,380 will be charged to Harbor, Human Resources and Financial Services Administration as shown in Table 1 along with the available budgets; therefore, sufficient funds are available. Future years costs will be increased by the lesser of Consumer Price Index (CPI) or 3% and will be budgeted during the normal budget process.
Table 1
|
Business Unit |
FY 2025-26 Amount |
Available Budget |
|
Harbor and Beaches Admin 624010101.5306 |
$18,541 |
$18,541 |
|
Personnel Administration 260010101.5306 |
16,524 |
16,524 |
|
Finance Administration 200010101.5306 |
200,315 |
201,744 |
|
Total |
$235,380 |
$236,809 |
COMMISSION OR COMMITTEE REPORT
Does not apply.
CITY ATTORNEY’S ANALYSIS
The referenced documents have been reviewed by the City Attorney and approved as to form.
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Prepared by: Christine Hernandez, Accounting Manager
Reviewed by: Jill Moya, Financial Services Director
Submitted by: Jonathan Borrego, City Manager
ATTACHMENTS:
1. Staff Report
2. Professional Services Agreement with Statement of Work JDE Managed Services