DATE: June 4, 2025
TO: Honorable Mayor and City Councilmembers
FROM: Water Utilities Department
TITLE: PURCHASE ORDER TO ROCKWELL SOLUTIONS, INC. FOR THE PURCHASE OF TWO REPLACEMENT EMERGENCY BYPASS PUMPS
RECOMMENDATION
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Staff recommends that the City Council approve a purchase order to Rockwell Solutions, Inc., in the amount of $337,563 which includes a 15% contingency, for the purchase of two emergency bypass pumps for the Water Utilities Department; and authorize the Financial Services Director, or designee, to execute the purchase order.
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BACKGROUND AND ANALYSIS
Water Utilities staff is responsible for maintaining the City’s water and wastewater treatment facilities. Emergency bypass pumps are used by staff to dewater and transfer raw sewage during emergency events. The existing pumps have been in use for more than a decade and are a vital part of the operational process. Due to the age of the equipment they are no longer able to meet new stringent Air Pollution Control District (APCD) emission standards.
The existing emergency bypass pumps have exceeded their useful life and need to be replaced due to age and overall annual maintenance costs. Many parts on these emergency bypass pumps are no longer available, making it increasingly difficult to service the pumps. Due to the overall age of the pumps the obsolete emission equipment is no longer able to meet new stringent APCD emission standards. Staff is recommending replacing the existing emergency bypass pumps with equipment from Rockwell Solutions, Inc.
Staff secured three quotes for two emergency bypass pumps and Rockwell Solutions, Inc. had the lowest quote at $293,533, which includes tax and freight.
|
Manufacturer |
Total Cost |
|
Rockwell Solutions, Inc. |
$293,533 |
|
Owens Pump & Equipment |
$322,389 |
|
Arrowhead Pump & Supply |
$344,998 |
FISCAL IMPACT
The cost for the pumps including tax, estimated freight and a 15% contingency is $337,563. The purchase order amount will be charged to the Sewer Facilities Capital Project account 909183022722.5704.10600, which has an available budget of $936,526, therefore, sufficient funds are available.
|
Description |
Account Number |
Amount |
Available Balance |
|
Purchase order with 15% contingency |
Sewer Facilities Capital Project 909183022722.5704.10600 |
$337,563 |
$936,526 |
Funding comes from sewer flow and Service fees in the Sewer Fixed Asset Replacement fund, 722.
The purchase order amount includes a 15 percent contingency for unexpected market changes that may impact pricing. Due to current supply-chain and labor market issues, vendors are not able to hold pricing steady for more than a few weeks; this contingency will allow for unexpected price increases between when the purchase is approved and when the order is placed.
COMMISSION OR COMMITTEE REPORT
The Utilities Commission approved staff’s recommendation at its regularly scheduled meeting on May 20, 2025.
CITY ATTORNEY’S ANALYSIS
Purchases must comply with bid requirements set forth in Chapter 28A of the City Code.
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Prepared by: Ryan Williams, Plant Maintenance Supervisor
Reviewed by: Michael Gossman, Assistant City Manager
Submitted by: Jonathan Borrego, City Manager
ATTACHMENTS:
1. Staff Report
2. Rockwell Solutions Quote
3. Owens Pump Quote
4. Arrowhead Pump and Supply