DATE: June 17, 2026
TO: Honorable Mayor and City Councilmembers
FROM: Public Works Department
TITLE: APPROVAL OF TWO ADDITION TO FLEET VEHICLES FOR THE POLICE DEPARTMENT
RECOMMENDATION
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Staff recommends that the City Council approve two Addition to Fleet (ATF) vehicles for the Police Department; a purchase order for Enterprise Fleet Management (Enterprise), in the amount of $193,074, for one Ford Police Interceptor unit and one Ford F-150 Police Responder Unit; approve a $10,000 contingency fee to account for any changes to costs of procurement and/or upfitting; authorize the Financial Services Director, or designee, to execute the purchases order upon receipt of all supporting documents.
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BACKGROUND AND ANALYSIS
As part of the fiscal year 2026-27 budget adoption, the Police Department will be adding two new sworn positions within the Patrol and Crime Suppression divisions. In order to effectively support these additional positions, two additional police vehicles are required. Prior to the recommendation of purchasing the new vehicles, Fleet staff met with Police Department personnel to determine the appropriate vehicle type (including upfitting), alternative fuel (if applicable) and procurement options. Through this discussion, both Fleet and the Police Department agree that the Ford F-150 and the Ford Police Interceptor Utility units are the most appropriate and reliable vehicles to support these roles.
On November 1, 2023, the City Council approved a Master Lease Agreement with Enterprise for the leasing, purchasing and sale of vehicles for the Police Department.
The FY 2026-27 budget included a total of $170,000 for the purchase of the two police vehicles. The remaining will be paid for using Measure X funds. The purchase will be made through the Enterprise lease agreement which provides the best pricing and vehicle availability. The purchase meets the requirements of City Code Chapter 28A.
FISCAL IMPACT
The purchase order with Enterprise in the amount of $193,074 plus a $10,000 contingency, will be charged to the accounts shown in the table below; therefore, sufficient funds are available.
|
Description |
Purchase Order Amount |
Account |
Available Balance |
|
Enterprise Fleet |
$170,000 |
500517101.5705 OPD Patrol |
$170,000 |
|
|
$23,074 |
150522103.5705 Police & Equipment Studies |
$239,700 |
|
Contingency |
$10,000 |
|
|
|
Total |
$203,074 |
|
|
The Ford Police Interceptor Unit will collect $300 a month for (Maintenance and Operations) M&O and $1,773 a month for replacement and one Ford F-150 Police Responder Unit will collect $300 a month for M&O and $1,866 a month for replacement, for an approximate average annual cost of $25,434 per unit for a total annual cost of $50,868. The replacement and M&O for both units will be charged to the Enterprise Fleet Management account 620644831.5600.0005.
COMMISSION OR COMMITTEE REPORT
Does not apply.
CITY ATTORNEY’S ANALYSIS
Purchases must be made according to the procedures set forth in Chapter 28A of the City Code.
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Prepared by: Casey Van Der Linden, Fleet Manager
Reviewed by: Hamid Bahadori, Public Works Director
Submitted by: Jonathan Borrego, City Manager
ATTACHMENTS:
1. Attachment A
2. Exhibit A - Enterprise Fleet Quotes
3. Exhibit B - Enterprise FM Trust Billing invoice - (Sourcewell 030122-EFM)