DATE: January 28, 2026
TO: Honorable Mayor and City Councilmembers
FROM: Development Services Department
TITLE: AMENDMENT 5 TO THE PROFESSIONAL SERVICES AGREEMENT WITH DOKKEN ENGINEERING FOR THE COASTAL RAIL TRAIL PROJECT FROM OCEANSIDE BOULEVARD TO MORSE STREET
RECOMMENDATION
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Staff recommends that the City Council approve Amendment 5 to the Professional Services Agreement (PSA) with Dokken Engineering (“Dokken”), in the amount of $56,755 for a revised contract amount not to exceed $1,578,684, for additional design and preparation of plans for the Coastal Rail Trail Project from Oceanside Boulevard to Morse Street; and authorize the City Manager to execute the amendment upon the receipt of all necessary documents.
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BACKGROUND AND ANALYSIS
The Coastal Rail Trail (CRT) Project would complete the gap between the existing segments of the trail, north of Oceanside Boulevard to south of Morse Street. The improvements would include a pre-fabricated bridge over the Loma Alta Creek north of Buccaneer Park.
On April 5, 2017, the City Council approved a PSA with Dokken in the amount of $71,034 for a Project Study Report (PSR) and conceptual plans for development of the CRT Project from Oceanside Boulevard to Morse Street.
On May 6, 2020, the City Council approved Amendment 1 in the amount of $449,150 for the preparation of environmental documents and preliminary engineering for the CRT Project, including a grant writing task.
On April 14, 2022, Amendment 2 in the amount of $9,140 was processed administratively for additional grant writing services.
On May 17, 2023, the City Council approved Amendment 3 in the amount of $933,985 to complete the final construction documents, thereby advancing the project to a “construction-ready” status.
On September 27, 2023, the City Council approved Amendment 4 in the amount of $58,620 for the preparation of additional design documents to complete Federal Emergency Management Agency (FEMA) studies for a Letter of Map Revision.
The subsequent FEMA analysis identified a 0.02-foot increase in the water surface elevation (WSEL) with the proposed conditions compared to the existing conditions. In accordance with the City of Oceanside Municipal Code Article IX, Floodplain Management Regulations, Section 6.44.6, any encroachments into the floodway shall not result in any increase in the base flood elevation. Therefore, modifications to the stream channel are required to achieve a no-rise condition.
Amendment 5 would provide for the additional design and preparation of plans necessary to implement the required channel modifications. This work would include updates to the hydraulic analysis and drainage reports, required documents for regulatory agency permitting, and the development of additional plan sheets.
The project design is currently 65 percent complete and advancing towards final completion. The project still requires approval of a Coastal Development Permit and additional regulatory agency permits. The City recently applied for a “Safe Streets and Roads for All” grant to support construction funding, but the application was not awarded. City staff is reviewing feedback received form the granting agency to strengthen the proposal and will prepare to re-submit during the next funding cycle.
FISCAL IMPACT
Amendment 5 with Dokken in the amount of $56,755 will be charged to the Coastal Rail Trail - City Match Account 906164419598.5305.10400, which has a current available balance of $1,041,070. Therefore, sufficient funds are available.
|
Description |
Amendment Cost |
Account |
Available Balance |
|
Amendment 5 |
$56,755 |
906164419598.5305.10400 |
$1,041,070 |
The funding source for Amendment 5 is the Park Fees Fund (598).
COMMISSION OR COMMITTEE REPORT
Does not apply.
CITY ATTORNEY’S ANALYSIS
The referenced documents have been reviewed by the City Attorney and approved as to form.
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Prepared by: Edwin Medina, Associate Engineer
Reviewed by: Darlene Nicandro, Development Services Director
Submitted by: Jonathan Borrego, City Manager
ATTACHMENTS
1. Staff Report
2. PSA Amendment 5