DATE: October 21, 2026
TO: Honorable Mayor and City Councilmembers
FROM: Public Works Department
TITLE: AMENDMENT 2 TO THE WEST COAST ARBORISTS, INC. PUBLIC WORKS AGREEMENT FOR CITYWIDE TREE SERVICES AND AMENDMENT 3 TO THE RANCHO DEL ORO LANDSCAPING, INC. PUBLIC WORKS AGREEMENT FOR CITYWIDE LANDSCAPE MAINTENANCE SERVICES
RECOMMENDATION
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Staff recommends that the City Council approve Amendment 2 to the Public Works Agreement (PWA) with West Coast Arborists, Inc. (WCA), for additional Citywide tree maintenance services in the amount of $185,166, for a revised annual amount of $1,435,166; approve Amendment 3 to the Public Works Agreement with Ranch Del Oro Landscaping, Inc. (RDO), for additional Citywide landscaping maintenance services in the amount of $110,000, for a revised contract total amount of $1,600,409; authorize the City Manager to execute the Amendments upon receipt of all supporting documents; and authorize the Financial Services Director, or designee, to execute the change order.
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BACKGROUND AND ANALYSIS
On May 22, 2024, the City Council approved a multi-year PWA with WCA for Citywide tree maintenance services in the annual amount of $1,250,000. On March 25, 2026, Amendment 1 to the WCA PWA was approved administratively as a no-cost amendment. Amendment 2 to the WCA Agreement would include additional funding provided as part of the Fiscal Year 26-27 Budget. These additional funds will allow Public Works to service and maintain more City owned trees, trimming three zones instead of two zones as well as planting additional trees citywide as budget allows.
On June 21, 2023, the City Council approved a multi-year PWA with RDO for Citywide landscape maintenance services in the annual amount of $180,000. On January 10, 2024, the City Council approved Amendment 1 to the PWA with RDO in the amount of $50,000 for landscape enhancements to Tyson Park and the Bandshell area. On July 31, 2021, the City exercised the option to renew the first one-year renewal in the amount of $230,000. On September 25, 2024, the City exercised the option to renew the second one-year renewal in the amount of $230,000. On April 15, 2026, the City exercised the option to renew the third one-year renewal in the amount of $230,000. On June 17, 2026, the City Council approved Amendment 2 to the PWA with RDO in the amount of $570,409 for landscaping work associated with AB 1572 which bans the use of potable water to irrigate non-functional turf. Amendment 3 with RDO includes additional funding provided as part of the Fiscal Year 26-27 Budget. These additional funds will allow Public Works to provide additional landscaping for our Fire Stations, Parkways and Median Landscapes.
FISCAL IMPACT
The WCA Amendment 2 of $185,166 will be charged to the Street Tree Maintenance account 600620101.5320 which has an available balance of $185,166. The amendment will bring the total contract amount for Fiscal Year 2026-27 to $1,435,116 and is to allow for additional funding to maintain more City owned trees; trimming three zones instead of two zones as well as planting additional trees citywide as budget allows.
The RDO Amendment 3 of $110,000 will be charged to the accounts shown in the table below.
|
Description |
Amount |
Account |
Available Balance |
|
WCA Amendment 2 |
$185,166 |
Street Tree Maintenance 600620101.5320 |
$185,166 |
|
RDO Amendment 3 |
$75,000 |
Street & Median Maint. 600619213.5320 |
$157,752 |
|
RDO |
$35,000 |
Fire Stations 630637851.5320 |
$40,793 |
COMMISSION OR COMMITTEE REPORT
Does not apply.
CITY ATTORNEY’S ANALYSIS
Purchases must be made according to the procedures set forth in Chapter 28A of the City Code. The referenced documents have been reviewed by the City Attorney and approved as to form.
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Prepared by: Nathan Mertz, Assistant Public Works Director
Reviewed by: Hamid Bahadori, Public Works Director
Submitted by: Jonathan Borrego, City Manager
Attachments:
1. Amendment 2 - West Coast Arborists
2. Amendment 3 - Rancho Del Oro Landscaping