DATE: October 1, 2025
TO: Honorable Mayor and City Councilmembers
FROM: Public Works Department
TITLE: PURCHASE ORDER FOR TWO AMBULANCES FOR THE FIRE DEPARTMENT
RECOMMENDATION
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Staff recommends that the City Council approve a purchase order to Republic EVS, in the amount $938,846, for the purchase of two (2) Ford F-550 Type I Ambulances; and authorize the Financial Services Director, or designee, to execute the purchase order.
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BACKGROUND AND ANALYSIS
Each budget cycle vehicles that will meet their planned service life in years and/or miles are planned for replacement. Prior to purchasing a replacement vehicle, Fleet and the department using the vehicle(s) determines if the current vehicle type and usage needs is the same, if there is a less expensive alternative, if there is a greener alternative, and if the current vehicle has any useful life to become a Fleet loaner vehicle.
The Fire Division is replacing two ambulances F104 which is a Ford F-550 Type I, and F115 which is a Ford E-450 Type III. F104 and F115 will be replaced with two Ford F-550 Type 1 Ambulances and will serve as a contingent pool of fire units deployed whenever an active unit is unavailable.
The two additional ambulances are being purchased through Republic EVS as they provide the best cost and availability at government pricing through the Houston-Galveston Area Council (H-GAC), a cooperative purchasing program.
Replacement funds, in the amount of $705,478 has been collected and will be used towards the purchase of the two vehicles. There is a shortage of $233,368 that will be paid from excess replacement funds remaining on a previously replaced ambulance F101. Attachment A lists the replacement funds available for this purchase.
FISCAL IMPACT
The purchase order with Republic EVS in the amount of $938,846 will be charged to the Fleet Replacement account 620609831.5705. F104 and F115 have a total of $705,478 collected in replacement. There is a shortage of $233,368 that will be paid from excess replacement funds remaining on a previously replaced ambulance, F101.
|
Description |
Purchase Order Amount |
Account |
Available Balance |
|
Republic EVS |
$938,846 |
620609831.5705 Fleet Replacement |
$1,211,914 |
Monthly replacement, maintenance and operation costs in the amount of approximately $10,947 will be collected for each additional unit. The replacement costs will be charged to the General Fund through Internal Service charges.
COMMISSION OR COMMITTEE REPORT
Does not apply.
CITY ATTORNEY’S ANALYSIS
Purchases must be made according to the procedures set forth in Chapter 28A of the City Code.
end
Prepared by: Casey Van Der Linden, Fleet Manager
Reviewed by: Hamid Bahadori, Public Works Director
Submitted by: Jonathan Borrego, City Manager
ATTACHMENTS:
1. Staff Report
2. Republic EVS Quote
3. Attachment A