DATE: August 20, 2025
TO: Honorable Mayor and City Councilmembers and President and Directors of the Harbor District Board
FROM: Public Works Department
TITLE: PUBLIC WORKS AGREEMENT FOR HARBOR TREE MANAGEMENT AND MAINTENANCE SERVICES
RECOMMENDATION
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Staff recommends the City Council and the Harbor District Board of Directors approve a three-year Public Works Agreement (PWA) with Arbor Artistry of Oceanside for tree maintenance in the harbor, in the annual amount of $45,000 for an estimated three-year total of $135,000 along with the option to renew for 2 additional terms each at $45,000 annually for a total amount of $225,000 for the period of 5 years; and authorize the City Manager to execute the agreement upon receipt of all supporting documents.
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BACKGROUND AND ANALYSIS
The Harbor Division is responsible for maintaining City owned trees located within the harbor landscaped medians and parking lots. Palm trees are trimmed annually to remove dead palm fronds and seed pods to reduce City liability to pedestrians and minimize debris entering the waterways. Other tree species are trimmed as needed.
In April 2025, staff solicited proposals from qualified arborists to perform maintenance services in accordance with the City’s Procurement of Goods and Services Directive. The City received three proposals, and Arbor Artistry was selected as the most qualified proposer, as well as the lowest bidder.
|
Company |
City |
Annual amount |
|
Arbor Artistry |
Oceanside |
$45,000 |
|
Pope Tree Service |
Julian |
$54,000 |
|
Salcedo Tree Service, Inc. |
San Marcos |
$75,000 |
The PWA with Arbor Artistry is for a three-year term with two additional options to renew with same terms and same compensation for a total not to exceed $45,000 annually.
FISCAL IMPACT
The PWA with Arbor Artistry in the amount not to exceed $45,000 annually for three years will be charged to the Harbor Maintenance account 600627101.5320; the available balance is $334,779; therefore, sufficient funds are available.
|
Description |
Account number |
Annual Amount |
Available Balance |
|
PWA with Arbor Artistry |
Harbor Maintenance 600627101.5320 |
$45,000 |
$334,779 |
COMMISSION OR COMMITTEE REPORT
The Harbor and Beaches Advisory Committee will be advised of this action at its regular meeting on August 18, 2025.
CITY ATTORNEY’S ANALYSIS
The referenced documents have been reviewed by the City Attorney and approved as to form.
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Prepared by: Joe Ravitch, Harbor Division Manager
Reviewed by: Hamid Bahadori, Public Works Director
Submitted by: Jonathan Borrego, City Manager
ATTACHMENTS:
1. Staff Report
2. Agreement
3. Service Agreement