DATE: August 5, 2026
TO: Honorable Mayor and City Councilmembers
FROM: Financial Services Department
TITLE: PROFESSIONAL SERVICES AGREEMENTS WITH ENTERPRISE TECHNOLOGY SERVICES, LLC FOR ORACLE JD EDWARDS ONLINE REQUISITION IMPLEMENTATION, U.S. BANK PAYMENTS API MODERNIZATION, AND U.S. BANK EXPENSE MANAGEMENT INTEGRATION
RECOMMENDATION
title
Staff recommends that the City Council approve three Professional Services Agreements (PSA) with Enterprise Technology Services, LLC, in an amount not to exceed $199,520, to implement online requisition and purchase order processing, US Bank expense management integration for City purchasing cards and US Bank payments and API modernization; approve the purchase as a sole source; and authorize the Financial Services Director, or designee, to execute the purchase orders.
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BACKGROUND AND ANALYSIS
The City utilizes Oracle JD Edwards EnterpriseOne as its enterprise resource planning (ERP) system to manage Finance, Procurement, Human Resources, Payroll, Real Estate Management, and other critical business operations. Enterprise Technology Services, LLC (Enterprise) has provided Oracle JD Edwards consulting, implementation, and managed support services to the City since 2008 and has served as the City's primary Oracle JD Edwards implementation partner throughout multiple software upgrades, system enhancements, and business process modernization initiatives
The proposed Professional Services Agreements (PSAs) includes three complementary projects that improve procurement operations, banking security, financial controls, and operational efficiency.
The first PSA is for online requisition and purchase order processing. Currently, departmental requisitions, approval routing, and receipt acknowledgements continue to rely on manual processes. The proposed Online Requisition implementation will utilize existing Oracle JD Edwards functionality together with the City's current software environment to automate the procurement lifecycle. Automating the requisition process will reduce paper processing, improve accountability, streamline procurement workflows, and provide departments with greater visibility into purchasing activity.
The second PSA is for US Bank payments application programming interface (API) modernization. The City currently utilizes legacy flat-file banking interfaces for Accounts Payable ACH payments, Payroll ACH payments, and Positive Pay transactions. The City is looking to replace these legacy interfaces with secure API-based integrations. Replacing legacy file transfers with API technology improves cybersecurity, enhances reliability, and positions the City to utilize future banking enhancements offered by U.S. Bank. Additionally, the City seeks to expand its payment capabilities by implementing additional electronic payment methods to improve the timely delivery of vendor payments and customer refunds.
The third PSA is for US Bank expense management integration for City purchasing cards. This project will automate the transfer of purchasing card transaction information into Oracle JD Edwards through secure API integration. Automating purchasing card accounting will reduce manual journal entry preparation, improve financial reporting accuracy, strengthen internal controls, and reduce staff time required to reconcile purchasing card activity.
Enterprise has been the City’s primary consultant for technical support for JD Edwards EnterpriseOne software for over 15 years. Enterprise utilizes the same team of consultants who worked on the Oracle JD Edwards upgrades in 2008 through 2028. They are familiar with the intricacies of Oceanside’s Oracle JD Edwards system, having programmed and designed the system throughout the various phases. Enterprise has assisted the City in developing and implementing the Public Safety Resource Scheduler, Accounts Payable Automation, Online Time Entry, Position Control, Property Management and Harbor billing and cashiering, accounts receivable and collections as well as maintaining the necessary upgrades to the JD Edwards EnterpriseOne software.
FISCAL IMPACT
The total of the three PSAs with Enterprise is in the amount not to exceed $199,520. The cost of all three will be charged to Accounting account 220000101.5306, which has an available balance of $202,480; therefore, sufficient funds are available.
|
Description |
Amount |
Account |
AVAILABLE BALANCE |
|
Online Requisition and Purchase Order |
$80,320 |
Accounting 220000101.5306 |
$202,480 |
|
US Bank Expense Management |
43,320 |
|
|
|
US Bank Payments API Modernization |
75,880 |
|
|
|
Total |
$199,520 |
|
|
COMMISSION OR COMMITTEE REPORT
Does not apply.
CITY ATTORNEY’S ANALYSIS
The referenced documents have been reviewed by the City Attorney and approved as to form.
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Prepared by: Christine Hernandez, Accounting Manager
Reviewed by: Jill Moya, Financial Services Director
Submitted by: Jonathan Borrego, City Manager
ATTACHMENTS:
1. PSA - Online Requisition
2. 2026 Online Requisition and PO Implementation Oceanside SOW v2
3. PSA - Zelle
4. 2026 Zelle Payment and ACH Positive Pay Retrofit
5. PSA - Expense Management
6. 2026 US Bank Expense Management Integrations v2