DATE: June 3, 2026
TO: Honorable Mayor and City Councilmembers
FROM: Public Works Department
TITLE: APPROVAL OF AMENDMENT 1 TO AN EXISTING PUBLIC WORKS AGREEMENT FOR HEAVY CARPENTRY SERVICES
RECOMMENDATION
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Staff recommends that the City Council approve Amendment 1 in the amount of $1,175,830, which includes a 10% contingency, to the Public Works Agreement (PWA) with Doherty Concrete (Doherty), for pier decking, guardrail repair and gate replacement, for a revised contract total of $1,250,830; appropriate $1,175,830 from the General Fund Assigned Pier Maintenance account; authorize the City Manager, to execute the amendment upon receipt of all supporting documents; and authorize the Financial Services Director, or designee, to execute the purchase order.
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BACKGROUND AND ANALYSIS
The Oceanside Municipal Pier, constructed in 1987, is a timber structure supported by timber piles with steel pipe bracing, wood pile caps, stringers, deck planking, and guardrails. The pier is approximately 22 feet in width and extends 1,600 feet in length. Six platforms project from the north and south sides of the pier and accommodate public-serving amenities, including a bait shop, lifeguard tower, restrooms, and related appurtenances.
Consistent with routine maintenance practices and subject to available funding, City staff periodically contracts for the replacement of the timber decking surface and the repair of guardrail components to ensure continued public safety and structural integrity.
In March 2024, the City issued a solicitation for proposals from qualified contractors to provide a multi-year contract for heavy carpentry services. Two bids were received, and Doherty was determined to be the lowest responsive and responsible bidder for the heavy carpentry services contract. The initial contract was for $70,000 but funds were not appropriated or utilized until now.
The scope of work (Exhibit A) provides the specifications and details for the project which includes the replacement of pier decking between Bent 18.4 and Bent 23, spanning approximately 100 linear feet. The existing deck consists of nominal 4-inch by 12-inch timber members which are secured with timber deck spikes. The project will also replace 900 linear feet of the guardrail’s vertical support posts along the pier from Bent 0 to Bent 23 with new 6-inch by 6-inch members and a 2-inch by 6-inch top rail. Efforts will be made to preserve and rehabilitate the existing horizontal 2-inch by 4-inch guardrail members. To facilitate construction, scaffolding will be installed beneath the pier from Bent 0 to Bent 23 to provide safe access to connection points along the rim stringer. This scaffolding will also serve as a protective measure to capture construction debris. The scope of work further includes replacement of the existing pier access gate with a new steel gate of similar design, fabricated from materials suitable for the marine environment to enhance durability and longevity.
Construction is anticipated to commence following the Labor Day holiday, allowing sufficient time for procurement and fabrication of project components. The project duration is estimated at approximately two months. The pier will remain open to the public throughout the construction period, with measures implemented to maintain safe access.
FISCAL IMPACT
Amendment 1 with Doherty, in the amount of $1,069,830 will be charged to the Pier Decking & Guardrail Repair account 907206525501.5703.10600. An additional 10% contingency, in the amount of $106,000, is requested by staff to be available for any additional repairs which brings Amendment 1 total to $1,175,830. Staff is requesting to use Assigned Pier Maintenance reserves in the amount of $1,175,830 and appropriate said funds to the account 907206525501.5703 The funding source is the General Fund Assigned Pier Maintenance account 101.3020.0187 which has an available balance of $4.1 million; therefore, sufficient funds are available. A transfer is need from 1101.6900.0501 to 907206525501.6800.0101 to appropriate these funds.
|
Description |
Appropriate |
Funding Source |
Account |
Available Balance |
|
Doherty Concrete |
$1,069,830 |
101.3020.0187 General Fund Assigned Pier Maintenance |
907206525501.5703.10600 |
$4M |
|
Contingency of 10% |
$106,000 |
101.3020.0187 General Fund Assigned Pier Maintenance |
907206525501.5703.10600 |
|
|
Total |
$1,175,830 |
|
|
|
COMMISSION OR COMMITTEE REPORT
Does not apply.
CITY ATTORNEY’S ANALYSIS
The referenced documents have been reviewed by the City Attorney and approved as to form.
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Prepared by: Nathan Mertz, Public Works Division Manager
Reviewed by: Hamid Bahadori, Public Works Director
Submitted by: Jonathan Borrego, City Manager
ATTACHMENTS:
1. Amendment 1
2. Exhibit A