DATE: June 4, 2025
TO: Honorable Mayor and City Councilmembers
FROM: Water Utilities Department
TITLE: PROFESSIONAL SERVICES AGREEMENT WITH D-MAX ENGINEERING, INC. FOR ON CALL TECHNICAL MUNICIPAL STORMWATER COMPLIANCE CONSULTING SERVICES
RECOMMENDATION
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Staff recommends that the City Council approve a three-year Professional Services Agreement with D-Max Engineering, Inc., in an amount not to exceed $100,000 per year, for a total not to exceed contract price of $300,000 for the three-year term, for on-call stormwater compliance consulting services to maintain compliance with the Regional Municipal Stormwater National Pollutant Discharge Elimination System (NPDES) Permit; and authorize the City Manager, or designee, to execute the agreement.
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BACKGROUND AND ANALYSIS
The City of Oceanside is one of 21 regional public agencies (collectively titled Co-permittees) enrolled under the Regional Municipal Stormwater Permit issued by the San Diego Regional Water Quality Control Board (SD-RWQCB). The City is required to comply with this Permit to protect waterways from pollutants in stormwater and non-stormwater discharges.
The City of Oceanside Watershed Protection Program utilizes management plans that guide how the City will improve water quality in local rivers, creeks, lagoons, sloughs, and the Pacific Ocean (surface waters). The City’s Jurisdictional Runoff Management Plan (JRMP) and Water Quality Improvement Plans are a written set of procedures and policies, that, through their implementation, are designed to prevent pollution from entering the municipal stormwater sewer system (MS4) or storm drain system. Each are dynamic plans that implement programmatic strategies to improve water quality and are required to be revised after the issuance of a new regulatory permit by the SD-RWQCB. The City anticipates a new Permit will be adopted during the contract period. The as needed consultant services are intended to provide recommendations and assist with new program requirements.
To ensure the most cost-effective means of compliance, the Water Utilities Department advertised a Request for Proposals (RFP) for contractor assistance with these tasks on February 10, 2025. On March 10, 2025, three proposals were received. Staff reviewed and scored the proposals and ranked D-Max Engineering, Inc. as best suited to meet the City’s needs. Staff evaluated the proposal based on the City’s consultant selection criteria, prior contract experience, and ability to meet the needs of the City.
FISCAL IMPACT
The total contract amount of the Professional Services Agreement with D-Max Engineering, Inc. for the three-year term is not to exceed $300,000, with an annual contract amount of $100,000. This agreement will be charged to the Watershed Protection Program account 750762711.5326 which has a current available balance of $227,406; therefore, sufficient funds are available.
Funding for future years will be requested during the annual budget process.
This project is funded by Watershed Protection fees, collected in the water operating fund, 711.
COMMISSION OR COMMITTEE REPORT
The Utilities Commission approved staff’s recommendation at its regularly scheduled meeting on May 20, 2025.
CITY ATTORNEY’S ANALYSIS
The referenced documents have been reviewed by the City Attorney and approved as to form.
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Prepared by: Brittany Perkins, Senior Environmental Specialist
Reviewed by: Michael Gossman, Assistant City Manager
Submitted by: Jonathan Borrego, City Manager
ATTACHMENTS:
1. Staff Report
2. Composite Consultant Ratings
3. D-Max Eng On Call Technical Stormwater PSA