DATE: May 21, 2025
TO: Honorable Mayor and City Councilmembers
FROM: Fire Department
TITLE: PURCHASE ORDER FOR SELF-CONTAINED BREATHING APPARATUS
RECOMMENDATION
title
Staff recommends that the City Council approve a purchase order to Bauer Compressors, in an amount not to exceed $348,682, for the purchase of self-contained breathing apparatus (SCBA); approve the purchase as a sole-source; and authorize the Financial Services Director, or designee, to execute the purchase order.
body
BACKGROUND AND ANALYSIS
The City of Oceanside has been awarded $340,747 in reimbursable grant funding through the Assistance to Firefighter Grant (AFG) Program. The Fire Department intends to utilize these funds to purchase SCBA units, including harnesses with accessories, cylinders, and face pieces. As a condition of the grant award, the City is required to provide a 10 percent non-federal match, totaling $34,075. The full amount of $374,855 was approved and appropriated by the City Council on February 19, 2025.
A request for Proposals (RFP) was issued on March 13, 2025, inviting sealed bids for the SCBA units. The solicitation was advertised via BidNet.com, the City’s designated procurement platform. Despite outreach efforts, including direct contact with potential vendors via email, the City received only one proposal - from Bauer. Other vendors declined to submit bids.
Procurement policy generally requires a minimum of three quotes or bids to avoid a sole-source procurement. However, in this case, only one qualified bid was received. The Fire Department conducted a cost analysis and determined that Bauer’s pricing is consistent with current market rates for comparable equipment. Based on this analysis and the lack of additional bids, the Fire Department recommends awarding the contract to Bauer for the items specified in the AFG Scope of Work (EMW-2023-FG-04462).
FISCAL IMPACT
This purchase will be funded through the 2023 AFG Grant account and the Fire Suppression account, which covers the required non-federal cost share. The total quoted amount is $348,682, with a non-federal cost share of $31,699, or 10%, calculated using Federal Emergency Management Agency’s (FEMA) formula based on the population served by the City.
|
Description |
Account Number |
Amount |
Available Balance |
|
Purchase Order |
817144024273. 5330, 2023 AFG 550552101. 5330, Fire Suppression |
$316,983 $31,699 |
$340,747 $152,121 |
|
Total |
|
$348,682 |
|
COMMISSION OR COMMITTEE REPORT
The Police and Fire Commission will be informed of the funding award at its regular meeting on May 15, 2025.
CITY ATTORNEY’S ANALYSIS
Purchases will be made in accordance with Chapter 28A and Administrative Directive AD-21.
end
Prepared by: Alicia Mendoza, Management Analyst
Reviewed by: David Parsons, Fire Chief
Submitted by: Jonathan Borrego, City Manager
ATTACHMENTS:
1. Staff Report
2. Quote - Self Contained Breathing Apparatus and Accessories
3. Email to FEMA - Inadequate Competition