DATE: December 4, 2024
TO: Honorable Mayor and City Councilmembers
FROM: Police Department
TITLE: AGREEMENT WITH FRONTWAVE MANAGEMENT, INC. FOR LAW ENFORCEMENT SERVICES
RECOMMENDATION
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Staff and the Police and Fire Commission recommend that the City Council approve a two-year agreement with the option for the City to grant a one-year extension for law enforcement services with Frontwave Management, Inc.; accept funds from Frontwave Management, Inc.; appropriate the funds to the Police Department for the annual maximum amount of $350,000; and authorize the City Manager, or designee, to execute the agreement.
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BACKGROUND AND ANALYSIS
The Frontwave Arena opened its doors in September of 2024. This 7,500-seat arena will host a variety of sporting, concert, and entertainment events year-round. Many of the events require on-site law enforcement presence based on the nature of the event and/or anticipated crowd size.
Under this agreement, the Oceanside Police Department (OPD) will staff certain events with a minimum of two officers and one sergeant. The length of each shift will be determined by the nature of the event. OPD’s primary function in this agreement will be to provide law enforcement services to the arena, including, but not limited to maintaining order, responding to emergencies, and protecting people and property on Arena premises. The initial agreement period would be in place for two years: September 10, 2024 - September 30, 2026.
Frontwave Management, Inc. will reimburse the City up to $350,000 annually through September of 2026, for law enforcement services, as outlined in the agreement. Frontwave Management, Inc. will be billed directly by the Police Department on a monthly basis for the actual cost of law enforcement services per contracted event.
Fees for services have been projected using the overtime rate for a top-step police officer, sergeant, community service officer, and/or dispatcher; however, Frontwave will be billed for the actual rate of pay for the personnel assigned. Billing will also include an 11.5% overhead charge. The overhead charge is for the use of police vehicles and equipment, supervision and management of the officers, dispatching, records, and other related services normally associated with providing law enforcement services in order to ensure the City is fully recovering its costs.
FISCAL IMPACT
|
Expenditures |
FY 2024-25 Appropriation |
Account Number |
|
Revenues: |
|
|
|
Reimbursement from Services |
$350,000 |
Frontwave Arena MOU 836195324272.4461 |
|
Expenses: |
|
|
|
Overtime |
$309,415 |
836195324272.5120 |
|
Fringe Benefits |
$4,486 |
836195324272.5207 |
|
Transfer Out to General Fund |
$36,099 |
836195324272.6900.0101 |
|
Total Agreement Appropriation |
$350,000 |
|
|
Overhead Reimbursement |
|
|
|
Support Operations Revenues |
$36,099 |
500515101.6800.0272 |
|
Support Operations Equipment |
$36,099 |
500515101.5330 |
The 11.5% overhead reimbursement received from Frontwave will be appropriated and transferred to the Support Operations account.
COMMISSION OR COMMITTEE REPORT
The Police and Fire Commission recommended approval of this item at its special meeting on November 19, 2024.
CITY ATTORNEY’S ANALYSIS
The City Attorney has reviewed the referenced documents and approved as to form.
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Prepared by: Scott Garrett, Police Captain
Reviewed by: Taurino Valdovinos, Chief of Police
Submitted by: Jonathan Borrego, City Manager
ATTACHMENTS:
1. Staff Report
2. Frontwave Agreement