DATE: November 4, 2026
TO: Honorable Mayor and City Councilmembers
FROM: Public Works Department
TITLE: APPROVAL OF AMENDMENT 2 TO THE PWA WITH EXECUTIVE PROS FOR STUCCO AND WOOD RESTORATION AND PAINTING OF THREE BUILDINGS AT HERITAGE PARK
RECOMMENDATION
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Staff recommends that the City Council approve Amendment 2 to the Public Works Agreement (PWA) with Executive Pros in the amount of $50,000, for a new total annual contract amount of $230,000, for the additional scope of work for exterior repair of wood, stucco and painting of three buildings at Heritage Park; approve a change order to Executive Pros in the amount of $38,000 plus a contingency of $12,000; and authorize the City Manager, or designee to execute the Amendment; upon receipt of all supporting documents; and authorize the Financial Services Director, or designee, to execute the change order upon receipt of all supporting documents.
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BACKGROUND AND ANALYSIS
The School House, Payne-Johansen House and Jail buildings at Heritage Park, located at 220 Peyri Drive, are in need significant exterior repair. The repair work is needed to extend and preserve the buildings’ useful lives. Repairs will also enhance the exterior appearance and preservation of the building structures.
Staff solicited proposals for the repair work of the three buildings at Heritage Park; the City Jail, Payne-Johansen House (front porch/deck) and the Libby Lake School building, in accordance with the City’s Procurement of Goods and Services Directive. Executive Pros was selected as the most qualified proposer as well as the lowest bidder. Currently, the Public Works department has a contract with Executive Pros for the citywide backflow, irrigation and plumbing repairs but recently extended their scope of services to include all types of general contracting services.
On November 15, 2023, the City Council approved a PWA with Executive Plumbing and Drain in the amount of $180,000 for citywide backflow and irrigation repairs. On December 10, 2025, Amendment 1 was administratively processed to change the name from Executive Plumbing and Drain to Executive Pros. Amendment 2 includes restoration repairs as part of the scope of work as well as an increase to the compensation by $50,000 requiring council action due to the dollar amount threshold.
FISCAL IMPACT
Amendment 2 to Executive Pros PWA in the amount of $50,000 will be charged to the Building Maintenance Parks and Recreation account 630640851.5320 which has a current available balance of $160,548; therefore, sufficient funds are available
|
Description |
Amount |
Account Number |
FY 26/27 Available Balance |
|
Amendment 2 Executive Pros |
$ 50,000 |
630640851.5320 Bldg Maint. Parks & Rec account |
$160,548 |
COMMISSION OR COMMITTEE REPORT
Does not apply.
CITY ATTORNEY’S ANALYSIS
The referenced documents have been reviewed by the City Attorney and approved as to form.
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Prepared by: Tony Visco, Senior Building Maintenance Supervisor
Reviewed by: Hamid Bahadori, Public Works Director
Submitted by: Jonathan Borrego, City Manager
ATTACHMENTS:
1. Amendment 2 to the PWA with Executive Pros
2. Exhibit A - Executive Pros proposal