DATE: June 17, 2026
TO: Honorable Mayor and City Councilmembers
FROM: Fire Department
TITLE: ANNUAL FIRE DEPARTMENT PURCHASE ORDERS AND EXPENDITURES OVER $100,000
RECOMMENDATION
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Staff recommends that the City Council approve annual expenditures and purchase orders, as applicable, for materials, services, supplies, and equipment for the Fire Department in amounts over $100,000 for FY 2026-27, for a total amount of $2,558,318; and authorize the Financial Services Director, or designee, to execute the purchase orders and related agreements as necessary.
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BACKGROUND AND ANALYSIS
Each fiscal year, the Fire Department estimates the quantity of materials, services, supplies, and equipment necessary to support fire suppression, emergency medical response, and related operational needs during the upcoming 12-month period. Based on these projected needs, staff submits requisitions and seeks City Council approval, as required, for annual expenditures exceeding $100,000.
In accordance with the City’s Procurement of Goods and Services Directive (AD-21), certain expenditures may be exempt from requiring a purchase order, including property rentals and payments to other governmental entities or membership organizations. However, expenditures exceeding $100,000 still require City Council approval.
The attached vendor list identifies the recommended vendors, describes the products and services to be provided, and includes the estimated expenditure amounts, procurement methods, and applicable account numbers associated with each request.
FISCAL IMPACT
The Fire Department’s proposed FY 2026-27 operating budget includes funding for materials, services, supplies, equipment, and other operational expenditures necessary to support the department’s day-to-day operations. The total estimated expenditures in this report are $2,558,318. Some expenditures may be processed through purchase orders, while others may qualify for exemptions under Administrative Directive AD-21. Sufficient funding is included in the proposed FY 2026-27 budget and will be available upon budget approval.
Fire Department FY 2026-27
Annual Purchase Orders and Expenditures Over $100,000
|
Vendor |
Supplies/ Services |
Procurement Method |
Account Description/ Number |
Purchase Order Total |
FY2026-27 Account Budget |
|
North County Dispatch JPA |
Dispatch Services |
Sole Source |
Administration 550010101.5305 & Community Risk Reduction 550551101.5305 |
$1,847,106 |
550010101.5305 $1,782,780 & 550551101.5305 $75,114 |
|
County of San Diego Office of Emergency Services |
Hazardous Incident Response Team (HIRT) |
AD-21 Exempt/Governmental Units/ Membership Dues |
Administration 550010101.5375 |
$272,889 |
550010101.5375 $252,729 & 550551101.5306 $88,560 |
|
Oceanside Marina Inn |
Facility Lease |
AD-21 Exempt/ Property Rental |
Harbor Fire-Lifeguard 550581101.5335 |
$108,323 |
550581101.5335 $108,323 |
|
Life Assist |
EMS Supplies |
Cooperative Agreement |
Suppression 550552101.5355 |
$120,000 |
550552101.5355 $900,920 |
|
Envi Health Solution |
EMS Supplies |
Cooperative Agreement |
Suppression 550552101.5355 |
$210,000 |
|
|
|
|
|
TOTAL |
$2,558,318 |
$3,208,426 |
Staff is requesting to transfer $20,160 from the Community Risk Reduction account 550551101.5306 to the Fire Administration account 550010101.5375 to fully fund the hazardous incident response team services.
|
Description |
Amount |
Request to Appropriate |
Account Number |
Funding Source |
Available Balance |
|
Purchase Order |
$20,160 |
$20,160 |
Fire Administration 550010101.5375 |
Community Risk Reduction 550551101.5306 |
$88,560 |
COMMISSION OR COMMITTEE REPORT
Does not apply.
CITY ATTORNEY’S ANALYSIS
Purchases shall be made in accordance with Chapter 28A and Administrative Directive AD-21.
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Prepared by: Alicia Mendoza, Senior Management Analyst
Reviewed by: David Parsons, Fire Chief
Submitted by: Jonathan Borrego, City Manager
ATTACHMENTS:
1. North County Dispatch JPA Assessment 1
2. North County Dispatch JPA Assessment 2
3. HIRT Proposed Member Shares
4. Marina Suite Property Use Agreement
5. Marina Suite Month to Month Tenancy Letter
6. Envi Cooperative Purchasing Agreement
7. Envi Agreement - Public Safety Association Inc.
8. Envi Bid Pricing
9. Life Assist Cooperative Purchasing Agreement/Pricing 1
10. Life Assist Cooperative Purchasing Agreement/Pricing 2