DATE: June 18, 2025
TO: Honorable Mayor and City Councilmembers
FROM: Public Works Department
TITLE: PUBLIC WORKS AGREEMENT WITH BRIGHTVIEW LANDSCAPE SERVICES FOR INSTALLATION OF ENHANCEMENTS TO ENTRANCE AND FRONTAGE ON DOUGLAS DRIVE FOR THE OCEANSIDE MUNICIPAL GOLF COURSE
RECOMMENDATION
title
Staff recommends that the City Council approve a Public Works Agreement with Brightview Landscape Services for installation of landscape-related enhancements to the entrance and frontage area of the Oceanside Municipal Golf Course located at 825 Douglas Drive and adjacent City-owned property leased by Pro-Kids at 821 Douglas Drive, with total compensation of $65,000; and approve a Purchase Order in an amount not to exceed $65,000; authorize the City Manager to execute the agreement upon receipt of all supporting documents, and authorize the Financial Services Director, or designee to execute the purchase order.
body
BACKGROUND AND ANALYSIS
On January 17, 2025, City staff issued a request for quotes to three (3) qualified landscape contractors for the installation of landscape-related enhancements to the entrance and frontage area located on Douglas Drive for the Oceanside Municipal Golf Course (“OMGC”) located at 825 Douglas Drive and the adjacent City-owned property frontage at entrance leased by Pro-Kids at 821 Douglas Drive.
Staff reviewed the three (3) proposals that were submitted in response to the request, which were provided by Brightview Landscape Services (“Brightview”), Baja Pacific, and Moon Valley Nursery. Brightview was selected based on their quote, and provided the lowest bid in the amount of $65,000 based on the scope of work prepared by staff.
The proposed Public Works Agreement (“PWA”) with Brightview is to be effective as of July 1, 2025 for the total compensation not to exceed $65,000. The installation is expected to be completed within three (3) months from commencement of the work. The scope of work includes irrigation improvements to the frontage area of OMGC and Pro-Kids, and the installation of new plant material to be installed by Brightview. The installation will also bring OMGC and Pro-Kids frontage areas into compliance with AB1572, as the installation eliminates the existing non-functional turf at both locations.
This item requires City Council approval because it will increase the total value of Public Works Department contracts with Brightview beyond the City Manager’s $100,000 authorization limit.
FISCAL IMPACT
The PWA with Brightview in an amount not to exceed $65,000 will be charged to the accounts shown in the table below, which has a combined available balance of $80,072; therefore, sufficient funds are available.
|
Description |
Amount |
Account |
FY 24-25 Budget |
|
Brightview Landscape Services Public Works Agreement |
$56,500 |
320431596.5320 OMGC Golf Course |
$63,490 |
|
|
$8,500 |
320000101.5320 Property Management |
$16,582 |
|
Total |
$65,000 |
|
$80,072 |
COMMISSION OR COMMITTEE REPORT
Does not apply.
CITY ATTORNEY’S ANALYSIS
The referenced documents have been reviewed by the City Attorney and approved as to form.
end
Prepared by: Vicki Gutierrez, Real Estate Manager
Reviewed by: Hamid Bahadori, Public Works Director
Submitted by: Jonathan Borrego, City Manager
ATTACHMENTS:
1. Staff Report
2. Public Works Agreement