DATE: May 21, 2025
TO: Honorable Mayor and City Councilmembers
FROM: Public Works Department
TITLE: FOUR PURCHASE ORDERS FOR TWO FORD F-150 EV LIGHTNINGS AND ONE FORD E-TRANSIT EV VAN FOR THE WATER UTILITIES DEPARTMENT AND AN ADDITION TO FLEET FORD E-TRANSIT EV VAN UNIT FOR THE LIBRARY DEPARTMENT
RECOMMENDATION
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Staff recommends that the City Council approve a purchase order to National Auto Fleet Group, in the amount of $221,502, for two Ford F-150 Lightning Electric Trucks and one Ford E-Transit EV Van to replace three Water Utilities vehicles and one Ford E-Transit EV Van as an Addition to Fleet (ATF) for the Library Department; a purchase order to Workhorse Signs and Graphics, in the amount of $18,140, to wrap two Ford E-Transit EV Vans; a purchase order to Emergency Vehicle Systems (EVS), in the amount of $9,116, to upfit the two Ford F-150 Lightnings; a purchase order to So Cal Truck, in the amount of $47,966, to upfit two Ford E-Transit EV Vans; and authorize the Financial Services Director, or designee, to execute the purchase orders upon receipt of all supporting documents.
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BACKGROUND AND ANALYSIS
Each budget cycle, vehicles that meet their planned service life in years and/or miles, are planned for replacement. Prior to purchasing a replacement vehicle, Fleet and the department using the vehicle(s) determines if the current vehicle type and usage needs is the same, if there is a less expensive alternative and if there is a greener alternative.
The Water Utilities Department is retiring one Ford F-150 Truck in the Sewer Division (SD440), and one Ford F-150 Truck in the Capital Projects Division (W224), as they have reached the end of their service lives due to age, condition and maintenance costs. SD440 and W224 will be replaced with two Ford F-150 Lightning Electric Trucks. SD440 will be upfitted with corner strobe lights and a truck bed tool box. W224 will be upfitted with corner strobe lights, a rooftop light bar, tonneau bed cover and flashlight charger.
The Water Utilities Department is also retiring one Zenith Electric Van (W101) in the Waste & Recycling Division. W101 to be replaced with a Ford E-Transit EV van that will have custom vinyl wrap and be upfitted to perform duties for the Green Oceanside Recycling Program.
The Library Department is requesting an Addition to Fleet for a Ford E-Transit van for the Charlie Cart Community Food Program which provides food education, distribution and recovery programming to the community. The total cost of the vehicle is $98,795 and will be funded by the SB 1383 Local Assistance Grant Program funded through CalRecycle which has an allocated budget of up to $120,000. The van will have a custom vinyl wrap and be upfitted to hold the Library’s mobile kitchen and supplies for the Charlie Cart Community Food Program.
Quotes have been obtained for these vehicles and the purchases meet the requirements of City Code Chapter 28A.
FISCAL IMPACT
The purchase orders with National Auto Fleet Group, in the amount of $221,502, Workhorse Sign and Graphics, in the amount of $18,140, EVS, in the amount of $9,116, and So. Cal Truck, in the amount of $47,966 will be charged to the accounts as shown in the table below. The replacement amount paid to date for the three Water Utilities Department vehicles is $206,397 which fully covers the cost of the replacement vehicles for the Department. The ATF for the Library Department will be charged to the SB 1383 grant account which has an available balance of $120,000; therefore, sufficient funds will be available.
|
Description |
Amount |
Account Number and Description |
Available Balance |
|
National Auto Fleet Group |
$163,142 |
Fleet Replacement account 620609831.5705 |
$206,397 |
|
Workhorse Signs and Graphics |
8,677 |
|
|
|
EVS |
9,116 |
|
|
|
SoCal Truck |
16,994 |
|
|
|
Water Department Total |
$197,929 |
|
|
|
National Auto Fleet Group |
$ 58,360 |
SB 1383 Edible Food Recovery 836194623272.5705 |
$120,000 |
|
SoCal Truck |
30,972 |
|
|
|
Workhorse Signs and Graphics |
9,463 |
|
|
|
Library Total |
$ 98,795 |
|
|
Monthly replacement, maintenance and operation costs in the amount of approximately $1,233 and $1,328 will be collected for each of the Ford F-150 Lightnings for a total annual cost of $30,732.
The monthly replacement, maintenance and operation costs in the amount of approximately $1,787 will be collected for the Ford E-Transit Van for the Water Department.
The monthly replacement, maintenance and operation costs in the amount of approximately $2,110 will be collected and charged to 350358101 for the Ford E-Transit Van for the Library Department. This will be an ongoing increase to the general fund internal service charge for a total annual amount of $25,320.
COMMISSION OR COMMITTEE REPORT
Does not apply.
CITY ATTORNEY’S ANALYSIS
Purchases must be made according to the procedures set forth in Chapter 28A of the City Code. The referenced documents have been reviewed by the City Attorney and approved as to form.
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Prepared by: Casey Van Der Linden, Fleet Manager
Reviewed by: Hamid Bahadori, Public Works Director
Submitted by: Jonathan Borrego, City Manager
ATTACHMENTS:
1. Staff Report
2. Exhibit A - 4 EV vehicles
3. Exhibit B - National Auto Fleet Group Quotes
4. Exhibit C - Workhorse Signs and Graphics Quote
5. Exhibit D - EVS Quote
6. Exhibit E - Socal Truck Quote