DATE: June 18, 2025
TO: Honorable Mayor and City Councilmembers
FROM: Fire Department
TITLE: PURCHASE ORDERS FOR MATERIALS, SERVICES, SUPPLIES AND EQUIPMENT FOR THE FIRE DEPARTMENT OVER $100,000
RECOMMENDATION
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Staff recommends that the City Council approve annual purchase orders for materials, services, supplies and equipment for the Fire Department in amounts over $100,000 for FY 2025-26 for a total amount of $2,517,796; and authorize the Financial Services Director, or designee, to execute the purchase orders.
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BACKGROUND AND ANALYSIS
Each fiscal year, the Fire Department estimates the quantity of materials, services, supplies, and equipment that will be needed for fire and emergency medical response operations during the next 12 months and submits requisitions for purchase orders for the required services and supplies. This includes essential support components such as North Comm dispatch services and the leasing of the Marina Inn and Suites to accommodate the harbor Marine Safety Unit. Per the City’s established purchasing policies, staff will obtain three bids, unless the purchase is a sole-sourced item, the vendor is approved through a government competitive bid process, or the services is approved through an approved professional services agreement. The vendor will be selected on criteria of most applicable product and best service at the lowest cost.
The Fire Department solicits bids in accordance with the City’s Procurement of Goods and Services Directive. The attached vendor list describes the appropriate product and reliable service type to be included in this request. The list also includes the purchase amount, purchase method and account numbers.
FISCAL IMPACT
The net impact of encumbered funds in FY 2025-26 will be $2,517,796. The Fire Department’s FY 2025-26 operating budget includes funds for the purchase of materials, services, supplies and equipment to support the day-to-day operations of the Department. Therefore, sufficient funds are available.
Fire Department
FY 2025-26 Annual Purchase Orders Over $100,000
|
Vendor |
Supplies/ Services |
Procurement Method |
Account Description/ Number |
Purchase Order Total |
FY2025-26 Budget |
|
North County Dispatch JPA |
Dispatch Services |
Joint Powers Authority Contract |
Administration 550010101.5305 |
$1,733,824 |
$1,747,824 |
|
Hazardous Incident Response Team (HIRT) |
City of Oceanside Share of San Diego County HIRT |
County Contract |
Administration 550010101.5375 |
$247,773 |
$247,773 |
|
Life Assist |
EMS Supplies |
EMS Supplies are purchased from multiple vendors |
Suppression 550552101.5355 |
$100,000 |
$687,177 |
|
Envi Health Solution/Guardian EMS |
EMS Supplies |
EMS Supplies are purchased from multiple vendors |
Suppression 550552101.5355 |
$230,000 |
|
|
Matheson Tri-Gas Inc. |
EMS Supplies |
EMS Supplies are purchased from multiple vendors |
Suppression 550552101.5355 |
$100,000 |
|
|
Oceanside Marina Inn |
Facility Lease |
Property Use Agreement |
Harbor Fire-Lifeguard 550581101.5335 |
$106,199 |
$106,199 |
|
|
|
|
TOTAL |
$2,517,796 |
$2,788,973 |
COMMISSION OR COMMITTEE REPORT
Does not apply.
CITY ATTORNEY’S ANALYSIS
Purchases shall be made in accordance with Chapter 28A and Administrative Directive AD-21.
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Prepared by: Alicia Mendoza, Management Analyst
Reviewed by: David Parsons, Fire Chief
Submitted by: Jonathan Borrego, City Manager
ATTACHMENTS:
1. Staff Report
2. FY25-26 Assessment Projection Memo - JPA Dispatch Svc
3. RE FY25-26 HIRT and UDC Membership Shares