DATE: June 18, 2025
TO: Honorable Mayor and City Councilmembers
FROM: Development Services Department
TITLE: AMENDMENT 1 TO THE PROFESSIONAL SERVICES AGREEMENT WITH THE CODE GROUP, INC. DBA VCA CODE FOR AS NEEDED BUILDING REVIEW AND PERMIT TECHNICIAN SERVICES FOR THE DEVELOPMENT SERVICES DEPARTMENT
RECOMMENDATION
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Staff recommends that the City Council approve Amendment 1 to the Professional Services Agreement (PSA) with The Code Group, Inc., dba VCA Code (“VCA Code”), in the amount of $300,000 for FY-2025-26 for a revised contract amount of $700,000, to perform additional building review and permit technician services; and authorize the City Manager to execute the amendment.
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BACKGROUND AND ANALYSIS
Historically, the Development Services Department has relied upon the use of contract staff to supplement plan review and permit technician services in the Building Division. Using contract staff provides the ability to quickly adjust staffing levels to meet service demands to the benefit of our customers on an as-needed basis. The current one-year agreement with VCA Code is set to expire on June 30, 2025. The services VCA Code provides will be necessary to process anticipated permit activity in the 2025-26 fiscal year.
Contracting out for as-needed plan review and permit technician services is a beneficial and prudent option for the Building Division for the following reasons:
1) The number of permit applications has increased over recent years and the need for contract services has helped ensure timely intake, processing, and issuance of building permits; however, if the building industry trends downward in the future, the City will be able to adjust staffing accordingly.
2) The City continues to receive projects that require a specialized level of plan check expertise that is not available with current personnel.
FISCAL IMPACT
The amended contract with VCA Code is not to exceed $300,000 for a one-year period beginning July 1, 2025 through June 30, 2026. The budget for this contract is included in the proposed FY25-26 budget, therefore sufficient funds are available. After the one-year period of consulting services with VCA Code is complete, staff will reassess development trends to determine whether these services continue to be needed.
|
Description |
FY2025-26 Amount |
Account # |
Proposed FY25-26 Budget |
|
Amendment to PSA with VCA Code |
$300,000 |
Building Division (Professional Services) 400434101.5305 |
$300,000 |
COMMISSION OR COMMITTEE REPORT
Does not apply.
CITY ATTORNEY’S ANALYSIS
The referenced documents have been reviewed by the City Attorney and approved as to form.
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Prepared by: John G Gomez; Acting Chief Building Official
Reviewed by: Darlene Nicandro, Development Services Director
Submitted by: Jonathan Borrego, City Manager
ATTACHMENTS:
1. Staff Report
2. Amendment 1