DATE: August 5, 2026
TO: Honorable Mayor and City Councilmembers
FROM: Parks and Recreation Department
TITLE: INCREASE TO PURCHASE ORDER WITH HASA FOR AQUATIC TREATMENT CHEMICALS
RECOMMENDATION
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Staff recommends that the City Council approve a $40,000 change order with HASA for aquatic treatment chemicals for a total not to exceed amount of $105,100; provide retroactive approval for expenditures incurred through June 30, 2026; and authorize the Financial Services Director, or designee, to execute the change order.
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BACKGROUND AND ANALYSIS
The Parks and Recreation Department operates three public aquatic facilities: William Wagner Aquatic Center, Brooks Street Swim Center, and Marshall Street Swim Center. Aquatic treatment chemicals are essential to maintain proper water quality, comply with County health regulations, and support safe public pool operations.
During Fiscal Year 2025-26, chemical usage exceeded original projections, resulting in higher than anticipated expenditures for aquatic treatment chemicals. Additional chemical purchases were necessary to maintain water quality standards, ensure regulatory compliance, and support uninterrupted operations at the City's aquatic facilities.
The existing purchase order with HASA was administratively approved in the amount of $65,100. Due to the increased operational demand for chemicals, staff is requesting approval to increase the purchase order by $40,000, for a revised total amount of $105,100. Staff is also requesting retroactive approval for expenditures incurred through June 30, 2026.
FISCAL IMPACT
The requested change order of $40,000 will increase the total purchase order amount from $65,100 to $105,100. Funding is available within existing Parks and Recreation appropriations and will be supported through approved budget transfers. No additional General Fund appropriation is required.
|
Description/Account Number |
FY 2025-26 Adjusted Avail. Balance |
FY 2025-26 PO Increase Amount ($) |
|
935941101.5355.0002 |
$42,622.00 |
$4,000.00 |
|
935950101.5355.0002 |
$67,476.00 |
$4,000.00 |
|
935970101.5355.0002 |
$65,465.00 |
$32,000.00 |
|
Total |
$175,563.00 |
$40,000.00 |
COMMISSION OR COMMITTEE REPORT
No commission or committee action is required
CITY ATTORNEY’S ANALYSIS
Purchases must comply with Chapter 28A of the City Code.
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Prepared by: Elizabeth Kovar, Parks and Rec Division Manager
Reviewed by: Manuel Gonzalez, Parks and Rec Director
Submitted by: Jonathan Borrego, City Manager
ATTACHMENTS:
1. Purchase Order 1007132