DATE: November 6, 2024
TO: Honorable Mayor and City Councilmembers
FROM: Library Department
TITLE: ACCEPTANCE OF GRANT FUNDS FROM CALIFORNIA STATE LIBRARY TO CONTINUE LITERACY SERVICES
RECOMMENDATION
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Staff recommends that the City Council accept and appropriate $173,997 in grant funds from California State Library, awarded to the City for continuing literacy services provided to adults and families of adults.
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BACKGROUND AND ANALYSIS
Since the inception of the Library’s Literacy Program in 1997, the Oceanside Public Library has received grant funding from California Library Literacy Services, a program of the California State Library, for support of Oceanside READS, a program which teaches literacy skills to adults in Library Department facilities. Oceanside READS is also funded by City/Library support and private donations.
In June 2018, the California legislature approved added funds to help programs provide more consistent support to the families of adults with low literacy skills, and in December 2021, additional funding opportunities became available to support English as a Second Language (ESL) services.
The State has continued funding Adult Literacy Services (ALS) annually and added opportunities for both Family Literacy (FLS) and ESL Services funds. The Oceanside Public Library has successfully applied and received grant awards for these services, as each opportunity arose. In early 2024, the Library again applied for ALS, FLS and ESL funding, and has been awarded the total of $173,997 for fiscal year 2024-25.
ALS, FLS and ESL grant funds have been designated for staffing expenses that include the continuation of funding for one part-time benefitted Library Assistant, one part-time Hourly Librarian, and two part-time Library Associate II positions. Funds are also designated for literacy books, publications and subscriptions; materials and supplies for operations and programs; supplies and services to develop and print an adult learner anthology; and marketing and training efforts in order to enhance the effectiveness of the program and to facilitate volunteer tutor recruitment and retention.
Activities for learners and their families may include specialized orientations, one-on-one tutoring, group educational programs, specially designed workshops, and programming on topics helpful to them.
Annual reports and tracking information will be submitted to the State Library as required. The State’s local support requirement for this grant is already met by the hours of the Library Literacy Coordinator position, funded through the Adult Services unit of the Library Department. No additional funds will be required.
FISCAL IMPACT
The grant funds received will enable the Library to continue its employment of provisional positions for the duration of the grants, including one part-time benefitted Library Assistant (AD14LB01), one Hourly Librarian (XLB038), and two hourly extra help Library Associate II positions (XLB063 and XLB064). The amounts of $46,061 (ALS), $30,000 (FLS) and $97,936 (ESL), totaling $173,997, received from California State Library will be deposited and appropriated as follows:
|
Description |
Account |
Amount |
|
Revenue |
|
|
|
Literacy Programs ALS State Grant |
836187824272.4376 |
$46,061 |
|
Expenditure |
|
|
|
Regular Employees |
836187824272.5105 |
16,184 |
|
Fringe Benefit Burden |
836187824272.5207 |
235 |
|
Professional Services |
836187824272.5305 |
7,500 |
|
Travel & Conference |
836187824272.5345 |
4,000 |
|
Training & Registration |
836187824272.5350 |
4,000 |
|
Materials & Supplies |
836187824272.5355 |
4,000 |
|
Software Renewals |
836187824272.5355.0009 |
3,000 |
|
Adult Books |
836187824272.5455.0001 |
4,136 |
|
Internal Svc-IT |
836187824272.5600.0004 |
3,006 |
|
Total |
|
$46,061 |
|
DescriptionAccountAmount |
|
|
|
Revenue |
|
|
|
Literacy Programs FLS State Grant |
836188024272.4376 |
$30,000 |
|
Expenditure |
|
|
|
Regular Employees |
836188024272.5105 |
16,184 |
|
Fringe Benefit Burden |
836188024272.5207 |
235 |
|
Materials & Supplies |
836188024272.5355 |
6,900 |
|
Adult Books |
836188024272.5455.0001 |
6,681 |
|
Total |
|
$30,000 |
|
DescriptionAccountAmount |
|
|
|
Revenue |
|
|
|
Literacy Programs ESL State Grant |
836187924272.4376 |
$97,936 |
|
Expenditure |
|
|
|
Regular Employees |
836187924272.5105 |
32,839 |
|
Temporary & Part Time Employees |
836187924272.5110 |
42,075 |
|
Fringe Benefit Burden |
836187924272.5207 |
1,086 |
|
Professional Services |
836187924272.5305 |
2,500 |
|
Travel & Conference |
836187924272.5345 |
1,500 |
|
Training & Registration |
836187924272.5350 |
2,000 |
|
Materials & Supplies |
836187924272.5355 |
11,536 |
|
Adult Books |
836187924272.5455.0001 |
2,000 |
|
Communications |
836187924272.5385 |
2,400 |
|
Total |
|
$97,936 |
COMMISSION OR COMMITTEE REPORT
The Library Board of Trustees approved acceptance of the Adult Literacy, Family Literacy, and English as a Second Language grant funds from California State Library at its regular September 24, 2024 meeting.
CITY ATTORNEY’S ANALYSIS
Does not apply.
end
Prepared by: Marie Town, Library Division Manager
Reviewed by: CJ Di Mento, Library Director
Submitted by: Jonathan Borrego, City Manager
ATTACHMENTS:
1. Staff Report
2. 2024-25 ALS & FLS Award Letter
3. 2024-25 ESL Award Letter