DATE: August 20, 2025
TO: Honorable Mayor and City Councilmembers
FROM: Development Services Department
TITLE: AMENDMENT TO PROFESSIONAL SERVICES AGREEMENT WITH DUDEK FOR AS-NEEDED ENGINEERING CAPITAL IMPROVEMENT PROGRAM SUPPORT SERVICES
RECOMMENDATION
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Staff recommends that the City Council approve Amendment 1 to the Professional Services Agreement (PSA) with Dudek, in the amount of $150,000 for a total not to exceed amount of $300,000, for as-needed Environmental and Biological Services for the Engineering Capital Improvement Program (CIP); and authorize the City Manager to execute the amendment.
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BACKGROUND AND ANALYSIS
The Development Services Department’s Engineering Division is responsible for managing an estimated $130 million CIP budget over the next five fiscal years. Project-level environmental review in compliance with the California Environmental Quality Act (CEQA) is an important component of the CIP.
On March 22, 2023, the City Council approved 13 PSAs, including one with Dudek, for CIP as-needed engineering and construction support services, which allow the Engineering CIP staff to quickly adjust staffing levels and provide technical support on an as-needed basis. The existing PSAs include eight engineering and construction support services and are set to expire June 2026.
The Engineering Division has several CIP projects in development that require environmental and biological services. To help ensure the seamless and efficient completion of such projects in a more accelerated manner, staff requests City Council approval to increase the dollar amount of the existing PSA with Dudek for environmental and biological services, as well as continued on-call construction management services, while maintaining the original contract expiration date of June 2026.
Dudek is a company known for its long-standing history of preparing environmental documents for government entities, conducting and assisting with review of environmental issues in accordance with CEQA. Staff anticipates utilizing Dudek’s services to support the implementation of biological requirements for the proposed Douglas Drive Seismic Retrofit Project, contribute knowledge and expertise towards preparation of the proposed El Corazon Habitat Restoration Plan, assist with environmental requirements for the reconstruction of the wooden portion of Oceanside Pier, and provide support for environmental documentation related to a forthcoming drainage improvement project. The requested contract increase would help ensure timely progress on such projects throughout the entitlement, implementation, and construction processes for the City’s CIP.
FISCAL IMPACT
Once the scope of work and duration of an as-needed task is established, consultants provide City staff with project cost estimates pursuant to their PSA hourly rates. Purchase orders are subsequently issued based on the available account balances of each project.
The $150,000 increase to the on-call services amount is primarily intended to support the construction of the El Corazon Phase IIA trails project. A Public Works Agreement associated with the construction of the El Corazon Phase IIA trails project is included as a separate item on this agenda.
COMMISSION OR COMMITTEE REPORT
Does not apply.
CITY ATTORNEY’S ANALYSIS
The referenced documents have been reviewed by the City Attorney and approved as to form.
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Prepared by: Kymberly Corbin, Senior Civil Engineer
Reviewed by: Darlene Nicandro, Development Services Director
Submitted by: Jonathan Borrego, City Manager
ATTACHMENTS:
1. Staff Report
2. Amendment 1