DATE: August 7, 2024
TO: Honorable Mayor and City Councilmembers
FROM: Water Utilities Department
TITLE: AMENDMENT 3 TO THE PROFESSIONAL SERVICES AGREEMENT WITH FERGUSON ENTERPRISES, LLC FOR SOFTWARE AS A SERVICE AND APPROPRIATION OF FUNDS
RECOMMENDATION
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Staff recommends that the City Council approve Amendment 3 to the Professional Services Agreement with Ferguson Enterprises, LLC, in the amount of $130,000 for a total contract amount not to exceed $495,860, for software services for the Neptune/SENET software as a service (SAAS) for the Advanced Metering Infrastructure Project; appropriate $130,000; and authorize the City Manager to execute the amendment.
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BACKGROUND AND ANALYSIS
On August 19, 2020, the City Council approved a Professional Services Agreement (PSA) in an amount not to exceed $135,725 with Ferguson Enterprises, LLC (Ferguson) for software services for the Advanced Metering Infrastructure Project (Project). The PSA with Ferguson included three years of software service to receive and transmit the water meter reads across the new City-wide data communications network that was installed as part of the Project.
On January 6, 2021, the City Council approved Amendment 1 to the PSA with Ferguson in the amount of $103,685, for a revised contract amount of $239,410 for software services to upgrade the Advanced Metering Infrastructure (AMI) meters network system.
On June 21, 2023, the City Council approved Amendment 2 to the PSA with Ferguson in the amount of $126,450 for a revised contract amount of $365,860 for continued software services for Project.
According to Ferguson Waterworks, the Annual SaaS Fee Structure established November 6, 2020, for the Project is as follows:
Revised Annual SaaS Fee Structure:
* FY20/21: NO CHARGE
* FY21/22: $2.65 Per Meter Per Year
* FY22/23: $2.73 Per Meter Per Year
* FY23/24: $2.81 Per Meter Per Year
* FY24/25: $2.89 Per Meter Per Year
Rates are subject to maximum annual escalation of 3%
With a...
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