DATE: September 25, 2024
TO: Honorable Mayor and City Councilmembers
FROM: Water Utilities Department
TITLE: ANNUAL PURE WATER OCEANSIDE PURCHASES IN AMOUNTS OVER $100,000 FOR EQUIPMENT, SUPPLIES, MATERIALS AND SERVICES
RECOMMENDATION
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Staff recommends that the City Council:
a. approve annual purchase orders, agreements, and amendments with various vendors for the purchase of equipment, supplies, materials and services for the Pure Water Oceanside (PWO) plant for a total of $91,000, in addition to previously approved annual purchase order amounts over $100,000 for FY 2024-25;
b. authorize the Financial Services Director, or designee, to execute the purchase orders;
c. and authorize the City Manager, or designee, to execute the agreements and amendments upon receipt of all supporting documents.
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BACKGROUND AND ANALYSIS
Each year, as part of the budget process, staff from the Water Utilities Department determine the quantity of supplies and materials, professional services and other special equipment that will be needed for water and sewer system maintenance and operation during the next fiscal year. Products and services are acquired through various means, including Requests for Proposals (RFPs), Cooperative Purchasing Agreements, Sole Source determinations, and Informal Bidding Procedures, as outlined in Administrative Directive AD-21 "Procurement of Goods and Services".
Recently, on June 5, 2024, the City Council approved annual purchase orders, agreements, and amendments for the purchase of equipment, supplies, materials and services for the Water Utilities Department in amounts over $100,000 for FY 2024-25, however, annual purchase orders for Pure Water Oceanside were not included in that item. The proposed purchases would fund all necessary maintenance for PWO for the current fiscal year.
Staff is requesting approval of purchase orders for the PWO plant based on the estimate of annual purchases of goods and services and inventory rep...
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