DATE: September 25, 2024
TO: Honorable Mayor and City Councilmembers
FROM: Development Services Department
TITLE: AWARD OF A PUBLIC WORKS AGREEMENT FOR THE NORTHERLY STREET SLOPE REPAIR PROJECT
RECOMMENDATION
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Staff recommends that the City Council award a Public Works Agreement (PWA) to Blue Pacific Engineering Construction, Inc. ("Blue Pacific"), in the amount of $548,880, for construction of the Northerly Street Slope Repair Project; and authorize the City Manager to execute the agreement.
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BACKGROUND AND ANALYSIS
On May 25, 2023, Engineering staff was notified of a potential slope failure adjacent to the Northerly Street storm drain, which is a City facility located within an easement on private property. CIP Engineering and Inspection staff, along with the City's geotechnical consultant, visited the site and determined the slope damage was caused by the failure of a corrugated metal drainage pipe (CMP).
The geotechnical consultant determined that the slope remained stable enough to avoid emergency repairs; however, future repairs would be necessary to prevent further damages. Staff advertised informal bids for in-kind repairs of the pipe and slope, focusing on containing and repairing the existing damage. Proposed costs submitted through the informal bid process exceeded the City's anticipated estimate. The bids also did not propose a strong solution to prevent future maintenance issues.
Given that the slope was stable, staff employed a different approach to address the required repairs and protect City resources. Staff utilized existing on-call contracts to procure professional engineering services that would analyze the area and provide full construction documents to complete the work, including relevant drainage studies and calculations. With the new approach, the City had dual objectives to not just repair the damage, but also to provide a long-lasting drainage solution that provides easier access for conducting future maintenance.
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