DATE: August 5, 2026
TO: Honorable Mayor and City Councilmembers
FROM: City Clerk's Office
TITLE: AMENDMENT 2 TO THE PROFESSIONAL SERVICES AGREEMENT WITH MCCI, LLC, EXTENDING THE TERM AND INCREASING THE TOTAL COST OF THE AGREEMENT FOR THE CITY'S DOCUMENT MANAGEMENT SOFTWARE
RECOMMENDATION
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Staff recommends that the City Council approve Amendment 2 to the Professional Services Agreement with MCCi, LLC for Annual Citywide Document Management Software and Technical Support to extend the agreement term for two years and increase the agreement amount by $144,473, for a revised total agreement cost not to exceed $402,879, and authorize the City Manager to execute the amendment.
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BACKGROUND AND ANALYSIS
The City Clerk's Office manages the document imaging system for all City documents. On June 7, 2023, the City Council approved a Professional Services Agreement with ECS Imaging, Inc., in an amount not to exceed $180,983 for Laserfiche, a new document management software to replace WebXtender, a system that was no longer adequate to meet the City's needs. ECS Imaging, Inc. was to provide ongoing support to ensure that the software meets the City's needs and addresses any issues that may arise.
On May 1, 2025, ECS Imaging, Inc., and MCCi, LLC combined as a single entity, with MCCi, LLC, assuming contractual rights and obligations under the agreement.
Change orders were administratively approved, in the amount of $14,223, for additional user licenses, new scanners, and support hours.
On August 20, 2025, the City Council approved Amendment 1 to the Professional Service Agreement with MCCi, LLC, to increase the agreement amount by $54,500 for Laserfiche Cloud subscription and support.
On November 5, 2025 and July 1, 2026, additional full and participant user licenses were added to fulfill staff demand for a total of $8,700.
Through this contract amendment, the City will receive additional services, including Laserfiche Cloud full and participant ...
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