DATE: June 17, 2026
TO: Honorable Mayor and City Councilmembers
FROM: Public Works Department
TITLE: APPROVAL OF TWO ADDITION TO FLEET VEHICLES AND APPROVAL OF PURCHASE ORDERS FOR TWO VEHICLES FOR THE FIRE DEPARTMENT
RECOMMENDATION
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Staff recommends that the City Council approve two Addition to Fleet (ATF) vehicles for the Fire Department; a purchase order for Olathe Ford Sales, Inc (Olathe) in the amount of $156,272, for one Ford F-250 truck, and one Ford Transit 12-passenger van; a purchase order to Johnson Equipment Company, in the amount of $75,908, for upfitting of the Ford F-250; a purchase order to Workhorse Graphics, in the amount of $1,800, for the decals on both vehicles; and authorize the Financial Services Director, or designee, to execute the purchases order upon receipt of all supporting documents.
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BACKGROUND AND ANALYSIS
The Fire Department requires the Ford F-250 as a frontline response vehicle for Battalion 216 and it will respond to all battalion level emergency calls in the city. The Transit van will be used for logistics within the city and county between Fire Stations and hospitals, and to transport personnel for crew rotations on wildland fires. The vehicles will be upfitted to meet Fire specifications in accordance with Title 13 standards.
Both vehicles are being purchased through Olathe Ford under a government co-op Sourcewell account to provide the best pricing and availability.
Quotes have been obtained for the upfitting these vehicles and the purchases meet the requirements of City Code Chapter 28A.
FISCAL IMPACT
The purchase order with Olathe, in the amount of $156,272, the Johnson Equipment purchase order of $75,708, and the Workhorse Graphics purchase order of $1,800, plus a contingency of $10,000 will be charged to the accounts listed in the table below.
12 Passenger Van
Purchase Order Amount
Account
Available Balance
Olathe
$71,770
550562101.5705
Reciprocal Mutual Aid
$135,000
Workhorse Graphics
$900
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