DATE: December 17, 2025
TO: Honorable Mayor and City Councilmembers
FROM: Police Department
TITLE: AMENDMENT 1 TO THE MEMORANDUM OF UNDERSTANDING WITH VISTA UNIFIED SCHOOL DISTRICT, 25-D0288-1, TO INCLUDE AERIES ACCESS FOR SCHOOL RESOURCE OFFICERS
RECOMMENDATION
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Staff recommends that the City Council approve Amendment 1 to the three-year Memorandum of Understanding (MOU) with the Vista Unified School District (VUSD) regarding School Resource Officer access to the Student Information Systems, Aeries. This amendment will allow SROs to access essential safety-related student information directly, improving response time during on-campus emergencies and reducing reliance on school staff to retrieve information.
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BACKGROUND AND ANALYSIS
On June 4, 2025, the City Council approved a MOU with the Vista Unified School District, 25-D0288-1, outlining the terms, conditions, and general list of duties for School Resources Officers (SROs). The original MOU does not reference, nor provide, Aeries access for SROs or their supervisors. Aeries is a comprehensive student information system designed to streamline school operations, enhance communication, and empower educators with actionable data. It simplifies enrollment, reporting, and financial management, fostering student success through intuitive tools and robust analytics.
Without this access, SROs must rely on school staff to locate students or retrieve critical information during safety-related incidents. That dependency can slow response during emergencies. Providing controlled, view-only access allows SROs to quickly confirm student locations, obtain guardian contact information, and respond more effectively when immediate action is required.
Amendment 1 to the VUSD MOU provides limited Aeries access to SROs and their supervisor. SROs shall have view-only access to designated student data necessary for performing their school-based duties, including but not limited to:
* Student schedules and class...
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