DATE: June 18, 2025
TO: Honorable Mayor and City Councilmembers
FROM: Water Utilities Department
TITLE: AWARD OF CONSTRUCTION CONTRACT TO VICON ENTERPRISE FOR THE SAN LUIS REY WATER RECLAMATION FACILITY RAS PIPE REPLACEMENT PROJECT
RECOMMENDATION
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Staff recommends that the City Council award a contract to Vicon Enterprise, in the amount of $499,500, for the construction of the San Luis Rey Water Reclamation Facility RAS Pipe Replacement Project; authorize the City Engineer to execute change orders up to a total of 15 percent of the contract value for any unforeseen conditions for a total not to exceed amount of $574,425; appropriate $350,000 from the Sewer Fixed Asset Replacement Fund; find the project exempt from CEQA and direct staff to file a Notice of Exemption; and authorize the City Manager to execute the agreements upon receipt of all supporting documents.
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BACKGROUND AND ANALYSIS
The San Luis Rey Water Reclamation Facility (SLRWRF), originally constructed in 1972, treats wastewater from the eastern and central portions of the City, Rainbow Municipal Water District, and a portion of the City of Vista. A section of exposed steel piping in the return activated sludge (RAS) system of the facility is heavily corroded and in need of immediate replacement.
The RAS Pipe Replacement Project (Project) proposes to remove and replace the RAS steel piping and some conflicting features that limit access. The Project also includes valve installations to facilitate construction and future operations.
The Project was advertised for bids on April 1, 2025, and on May 1, 2025, four bids were received and formally opened. The apparent low bidder is Vicon Enterprise with a total bid in the amount of $499,500. Attachment 2 includes the list of bidders and bid amounts.
A bid protest (Attachment 3) was submitted by the apparent second low bidder, Innovative Construction Solutions (ICS), alleging that the apparent low bidder is non-responsive due to omissions in...
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