DATE: May 21, 2025
TO: Honorable Mayor and City Councilmembers
FROM: Public Works Department
TITLE: APPROVAL OF TWO ADDITION TO FLEET VEHICLES AND FIVE PURCHASE ORDERS FOR THE PURCHASE AND UPFITTING OF THIRTEEN VEHICLES FOR THE FIRE, PUBLIC WORKS, AND DEVELOPMENT SERVICES DEPARTMENTS
RECOMMENDATION
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Staff recommends that the City Council approve a purchase order to National Auto Fleet Group, in the amount of $692,861, for eleven replacement vehicles and two addition to fleet vehicles; a purchase order to Johnson Equipment Company, in the amount of $74,000, to upfit one vehicle for the Fire Department; a purchase order to G&W Truck Accessories, in the amount of $55,600; a purchase order to Emergency Vehicle Systems (EVS), in the amount of $72,100, for outfitting ten vehicles with emergency amber lighting and equipment; a purchase order to Active Auto Collision, in the amount of $3,367, for painting the Fire vehicle roof; approve a contingency of $10,000 for any changes to costs; and authorize the Financial Services Director, or designee, to execute the purchase orders upon receipt of all supporting documents.
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BACKGROUND AND ANALYSIS
Each budget cycle, vehicles that meet their planned service life in years and/or miles, are planned for replacement. Prior to purchasing a replacement vehicle, Fleet and the department using the vehicle(s) determines if the current vehicle type and usage needs is the same, if there is less expensive alternative, if there is a greener alternative, and if the current vehicle has any useful life to become a Fleet loaner vehicle.
The Fire Department is retiring four vehicles; F25, a 2013 Ford Explorer; F27, a 2014 Ford F-250; and, F105 and F106, two Ford F-150s. It was determined that the vehicles have reached the end of their service lives due to age, condition, and maintenance costs. All four vehicles will be replaced with like vehicles. Three of the four vehicles will be upfitted with emergency lighting and decals...
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