DATE: October 9, 2024
TO: Honorable Mayor and City Councilmembers
FROM: Water Utilities Department
TITLE: PUBLIC WORKS AGREEMENTS FOR AS NEEDED MOTOR REWINDING AND PUMP AND MOTOR REPAIR SERVICES FOR THE WATER UTILITIES DEPARTMENT
RECOMMENDATION
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Staff recommends that the City Council approve two Public Works Agreements with the option of two administratively approved one-year renewals, with Sloan Electric for a total contract amount not to exceed $291,000, for motor rewinding and pump and motor repair; and with Brax Company for a total contract amount not to exceed $201,000, for as-needed pump and motor repair services; and authorize the City Manager, or designee, to execute the agreements.
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BACKGROUND AND ANALYSIS
The Water Utilities Department utilizes pumps and motors throughout its water and wastewater systems. These systems include water distribution, water and wastewater treatment, and wastewater collections. The pumps and motors are critical to the ability of the Department to transfer and treat water. Failure to facilitate the necessary repairs in a timely manner could result in equipment failure potentially resulting in a sewage spill or loss of potable water supply.
Many of the motors and pumps need to be sent out to a vendor for inspection, in order to receive a quote for repair or at times replacement. Having two vendors to perform these services provides both economy of scale and efficiency of time in this process. In addition, it provides redundancy and assurance of timely repairs or replacements if one of the vendors is unable to meet the Department's needs at the time. For this reason, staff is requesting a purchase orders with Sloan Electric and Brax Company to provide as-needed pump and motor repair services.
On March 20, 2024, the City released a Request for Proposals (RFP) for qualified contractors to perform as needed pump and motor repair services for a term of three years with the option for two, one-year extension...
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