DATE: December 18, 2024
TO: Honorable Mayor and City Councilmembers
FROM: Public Works Department
TITLE: PROFESSIONAL SERVICES AGREEMENT WITH NMS MANAGEMENT, INC. FOR JANITORIAL SERVICES
RECOMMENDATION
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Staff recommends that the City Council approve a two-year Janitorial Services Agreement with NMS Management, Inc., with two one-year extension options to be administratively executed, in an amount not to exceed $952,722 for janitorial services at various City buildings and $1,025,367 for the administratively approved extensions if exercised; appropriate $200,697 from the City Building Maintenance Reserve; and authorize the City Manager to execute the agreement upon receipt of all supporting documents.
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BACKGROUND AND ANALYSIS
The City routinely contracts for janitorial services at the Civic Center, City Operations Center, Civic Center and Mission Branch Library, John Landes Recreation Center, William A. Wagner Aquatic Center, Code Enforcement Building and the Transit Center Parking Garage (collectively "City Buildings"). On December 16, 2020, the City entered into a two-year agreement with two one-year extension options with Coastal Building Services, Inc. for Janitorial services.
In October of 2024, the Building Maintenance Division solicited proposals from qualified private companies to provide janitorial services for City Buildings. Eleven companies responded to the request for proposals. Attachment 2 lists the eleven companies who submitted a proposal and their proposed costs.
After a review of the proposals regarding pricing and the level of service to be provided, four companies were interviewed by a three-person panel of City staff. The four companies that were interviewed were Velociti, The Office, Verde Facilities, NMS Management.
NMS Management Inc. was recommended by the interview panel based on their staffing plan, qualifications, response time, and references. The company also has a proven record of providing a high quality...
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