DATE: January 28, 2026
TO: Honorable Mayor and City Councilmembers
FROM: Public Works Department
TITLE: APPROVAL OF PURCHASE ORDERS FOR THE PURCHASE AND UPFITTING OF A VEHICLE FOR THE HOUSING AND NEIGHBORHOOD SERVICES DEPARTMENT
RECOMMENDATION
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Staff recommends that the City Council approve a purchase order to Olathe Ford, in the amount of $35,235, for a 2026 Ford Maverick Hybrid; a purchase order to Workhorse Graphics, in the amount of $7,802, for a custom full vinyl wrap of the vehicle; a purchase order to G&W Truck Accessories, in the amount of $4,357, for the purchase of a truck bed shell; and authorize the Financial Services Director, or designee, to execute the purchase orders upon receipt of all supporting documents.
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BACKGROUND AND ANALYSIS
Each budget cycle, vehicles that meet their planned service life in years and/or miles, are planned for replacement. Prior to purchasing a replacement vehicle, Fleet and the department using the vehicle(s) determines if the current vehicle type and usage needs are the same, if there is a less expensive alternative, if there is a greener alternative, and if the current vehicle has any useful life to become a Fleet loaner vehicle.
The Housing and Neighborhood Services Department is retiring HN4, a 2017 Ford Fusion Hybrid. This vehicle has experienced multiple electrical and battery-related failures outside of warranty coverage, resulting in significant costs and downtime. It's now been deemed unrepairable. The 2026 Ford Maverick Hybrid will better support the department's operational needs by providing increased cargo capacity for deliveries and equipment while still accommodating the same number of passengers. The hybrid powertrain will maintain fuel efficiency and reduce tailpipe emissions, aligning with the City's sustainability goals and best practices.
This vehicle is being purchased through Olathe Ford under a government co-op Sourcewell account for the best pricing and availability. The curre...
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