DATE: December 3, 2025
TO: Honorable Mayor and City Councilmembers
FROM: Police Department
TITLE: UPDATE JOB DESCRIPTION AND PAY RANGE FOR APPROVED POLICE RECORDS MANAGER POSITION
RECOMMENDATION
title
Staff recommends that the City Council approve an updated pay range and job description for the previously-approved Police Records Manager position in the Oceanside Police Department.
body
BACKGROUND AND ANALYSIS
The Police Department currently has one full-time benefited Police Records Manager position that has been vacant since August 28, 2025. Due to the evolving nature of the position, the highly technical and regulated requirements of the job, and the demand for records placed upon the Oceanside Police Department, modifications to the Job Description and associated Pay Range are necessitated to secure a highly qualified incumbent for the current vacancy.
The Oceanside Police Department's Records Unit is responsible for managing public requests for information, processing police reports, ensuring the proper dissemination of documents, maintaining internal control over all police documents, including crime reports, arrest reports and traffic collision reports, submitting and compiling California Incident-Based Report System (CIBRS) data to the California Department of Justice and supporting other divisions within the Police Department. The Unit has 19 allocated staff.
The Police Records Manager works closely with other City departments, including the City Clerk and City Attorney. An ideal candidate will possess broad knowledge of public safety federal, state, and local laws, codes and regulations. They should also possess knowledge of principles and best practices for the efficient management of a Police Records Unit.
The Job Description for the Police Records Manager has not been updated in nearly 20 years. In that time, there have been many changes in laws and the associated standards for dissemination of records. Additionally, the implementatio...
Click here for full text