DATE: March 26, 2025
TO: Honorable Mayor and City Councilmembers
FROM: Development Services Department
TITLE: PURCHASE ORDER FOR THE PROCUREMENT OF EQUIPMENT FOR THE RANCHO DEL ORO ROAD/MESA DRIVE TRAFFIC SIGNAL PROJECT
RECOMMENDATION
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Staff recommends that the City Council approve a purchase order to California Electric Supply (CES), in the amount of $128,412, for traffic signal poles for the Rancho Del Oro Road/Mesa Drive Traffic Signal Project; authorize the procurement as sole-source; and authorize the Financial Services Director, or designee, to execute the purchase order.
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BACKGROUND AND ANALYSIS
The proposed Rancho Del Oro Road/Mesa Drive Traffic Signal Project ("Project") consists of traffic improvements at the signalized intersection, including replacement of traffic poles and signals, and the installation or construction of new traffic equipment, ADA ramps, and a grind and asphalt overlay on the existing paved surface. As a Capital Improvement Program (CIP) project with funding from the Thoroughfare/Signals Program, the proposed Project would refurbish existing aging traffic equipment and traffic signal poles. This signalized intersection is currently being powered by overhead electrical lines due to failing existing underground rigid conduit.
Per the City's Traffic Signal and Street Light Design Guidelines, new traffic signals and street lights installed along the Rancho Del Oro Road corridor shall have a galvanized gray appearance. As such, the proposed Project would replace the existing brown traffic poles with those meeting today's standards.
The new traffic signal poles required for the Project would take approximately 22 to 24 weeks to fabricate and deliver to the City. However, before a contractor is able to order project materials and equipment, it typically takes six weeks to process a construction contract, review and approve project submittals, and issue a Notice to Proceed. As such, staff is requesting City Council appr...
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