DATE: February 5, 2025
TO: Honorable Mayor and City Councilmembers
FROM: Fire Department
TITLE: AMENDMENT 3 TO THE PROFESSIONAL SERVICES AGREEMENT WITH BUREAU VERITAS NORTH AMERICA, INC. FOR LIFE SAFETY PLAN REVIEW SERVICES
RECOMMENDATION
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Staff recommends that the City Council approve Amendment 3 to the Professional Services Agreement (PSA) with Bureau Veritas North America, Inc., in the amount of $62,915, for a new agreement total of $272,475 for consultant Fire and Life Safety Plan Review Services; and authorize the City Manager to execute the amendment.
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BACKGROUND AND ANALYSIS
On September 9, 2020, the City Council approved a two-year PSA with Bureau Veritas in the amount of $567,840, for plan review services. Prior to this approval, staff conducted a Request for Proposal and selected Bureau Veritas as the most qualified firm to provide the consultant services.
On September 14, 2022, the City Council approved Amendment 1 to the PSA, increasing the contract by $122,200. Additionally, on April 5, 2023, the City Council approved an additional $15,750 to cover extra plan review hours.
On June 26, 2024, the City Council approved Amendment 2 to the PSA, extending the PSA for an additional two years, amounting to $209,560, for additional hours of plan review services.
Since Amendment 2 was approved in 2024, one of the two authorized Fire Plans Examiner positions in the Fire Department has remained unfilled. Despite an open recruitment process, no qualified candidates were found, which has led to the need for continued and increased contract work for plan review services not contemplated at the time of Amendment 2.
Amendment 3 outlines the scope of work and compensation adjustment for professional fire plan review services. Beginning January 1, 2026, the pay rate for the current contract employee will increase, resulting in a higher hourly cost under the PSA. The Bureau Veritas contract employee is scheduled to work 30 hours per week for the ...
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