DATE: June 17, 2026
TO: Honorable Mayor and City Councilmembers
FROM: Fire Department
TITLE: APPROVAL OF CHANGE ORDER NO. 2 TO THE FIRE DEPARTMENT'S EMERGENCY MEDICAL SUPPLY PURCHASE ORDER
RECOMMENDATION
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Staff recommends that the City Council approve Change Order No. 2, in the amount of $25,000, to the purchase order Life Assist Inc. for the Emergency Medical Supplies (EMS), for a total contract amount of $135,000; and authorize the Financial Services Director, or designee, to execute the change order.
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BACKGROUND AND ANALYSIS
On June 18, 2025, the City Council approved a purchase order in the amount of $100,000 with Life Assist Inc., to provide emergency medical supplies for Fire Department operations. These supplies are essential for emergency medical response, including patient care, resuscitation, and life support services.
On April 14, 2026, Change Order No. 1 was administratively approved in the amount of $10,000.
Since the initial approval, the Fire Department has experienced higher-than-anticipated usage of EMS due to increased call volume, extended patient care incidents, and the need to maintain adequate inventory levels to ensure uninterrupted emergency response services. Additionally, fluctuations in pricing and supply chain conditions have contributed to increased costs.
To ensure continuity of operations and avoid any disruption in the availability of EMS, staff is requesting Change Order No. 2 in the amount of $25,000. This increase will bring the total purchase order amount to $135,000 and will support ongoing operational needs through the remainder of the fiscal year.
The continued use of Life Assist, Inc. is recommended due to their established service reliability, compliance with medical supply standards, and ability to provide timely delivery and support. Maintaining this vendor ensures consistency in supply, minimizes operational risk, and avoids delays associated with transitioning to a new provider.
Purchases shall ...
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