DATE: December 18, 2024
TO: Honorable Mayor and City Councilmembers
FROM: Water Utilities Department
TITLE: PROFESSIONAL SERVICES AGREEMENTS FOR AS-NEEDED SMALL-TO-MEDIUM DESIGN SERVICES FOR WATER AND SEWER CAPITAL IMPROVEMENT PROGRAM
RECOMMENDATION
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Staff recommends that the City Council approve five Professional Services Agreements with Dudek, Kimley Horn, NV5, Waterworks Engineers and West Coast Civil in a not-to-exceed amount of $250,000 annually per agreement, for a not-to-exceed total contract price of $750,000 per agreement for an initial three year term for each agreement, for a total first year value of $1,250,000, for as-needed small-to-medium design consulting services for water and sewer Capital Improvement Projects; and authorize the City Manager to execute the agreements.
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BACKGROUND AND ANALYSIS
The Water Utilities Department's Capital Improvement Program (CIP) has a proposed budget of approximately $80 million in anticipated projects in Fiscal Year 2024-25. In Fiscal Year 2025-26 and Fiscal Year 2026-27, the Water Utilities Department's CIP budget is expected to be $145 million and $170 million, respectively. Major CIP initiatives for the Department include the Downtown Water and Sewer Pipeline Replacement (currently in phase two of five phases); Lower Recycled Water Expansion); decommissioning of the La Salina Wastewater Treatment Plant, along with construction of the Buccaneer Lift Station and Oceanside Mesa Garrison Lift Station and associated force mains.
The small-to-medium design services are specifically intended to cover projects with a design cost of under $100,000, that can be designed quickly for a project to be advertised for bid and construction. This flexibility enables the City to promptly access engineering expertise in response to unforeseen events, facilitate the development of repair or replacement designs, and initiate planning for future capital improvement projects. By leveraging these services, the City ca...
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