DATE: January 22, 2025
TO: Honorable Mayor and City Councilmembers
FROM: Water Utilities Department
TITLE: PURCHASE ORDER TO ENTERPRISE INDUSTRIAL SUPPLY FOR CLARIFIER REPAIR PARTS AT SAN LUIS REY WATER RECLAMATION FACILITY
RECOMMENDATION
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Staff recommends that the City Council approve a purchase order to Enterprise Industrial Supply Inc., in the amount of $63,138, for clarifier repair parts; approve the purchase as a sole source purchase; and authorize the Financial Services Director, or designee, to execute the purchase order.
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BACKGROUND AND ANALYSIS
Numerous clarifiers at the San Luis Rey Water Reclamation Facility (SLRWRF) are used to separate solids from liquids as part of the wastewater treatment process. Keeping a certain number of clarifiers online at all times is integral to proper treatment and regulatory compliance. SLRWRF currently has multiple inoperable clarifiers and the remaining inventory of spare parts has been depleted. Therefore, the procurement of additional parts to complete repairs and bring clarifiers back online is necessary.
Staff secured a quote for new flights, chains, and sprockets to repair all four clarifiers from Enterprise Industrial Supply, Inc. for $63,138, which includes estimated shipping and sales tax. Staff is recommending the City Council approve this procurement as a sole-source purchase as Enterprise Industrial Supply is the exclusive distributor for this equipment and all spare parts must fit the existing equipment. Over $100,000 has been spent or encumbered with Enterprise Industrial Supply in the last 12 months, so City Council approval is required for this purchase.
As described above, staff is requesting that the City Council approve this procurement as a sole source quote per City Code Chapter 28A to allow the Department the ability to purchase the spare parts.
FISCAL IMPACT
The cost for the clarifier flights, chains, and sprockets is $63,138 and will be charged according to the followi...
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