M E M O R A N D U M
DATE: May 20, 2025
TO: Honorable Mayor and Councilmembers
FROM: Maddison Zafra, City Manager's Office
SUBJECT: PROFESSIONAL SERVICES AGREEMENT FOR AS NEEDED SOLID WASTE, RECYCLING, ORGANICS AND EDIBLE FOOD RECOVERY CONSULTING SERVICES
This item was removed from the meeting agenda by staff.
DATE: May 21, 2025
TO: Honorable Mayor and City Councilmembers
FROM: Water Utilities Department
TITLE: PROFESSIONAL SERVICES AGREEMENT FOR AS NEEDED SOLID WASTE, RECYCLING, ORGANICS AND EDIBLE FOOD RECOVERY CONSULTING SERVICES
RECOMMENDATION
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Staff recommends that the City Council approve a Professional Services Agreement with HF&H Consultants, LLC, in a not-to-exceed amount of $180,289 annually, for a total contract amount not-to-exceed $360,579 for the initial two-year term, for as-needed solid waste, recycling, organics and edible food recovery consulting services; and authorize the City Manager, or designee, to execute the agreement.
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BACKGROUND AND ANALYSIS
On February 27, 2025, the City released a Request for Proposals (RFP) for as-needed solid waste, recycling, organics and edible food recovery consulting services. The selected firm will provide professional consulting support and technical assistance in areas including program development and implementation, SB 1383 compliance, franchise provider contract management, recordkeeping, and enforcement oversight.
On March 28, 2025, the City received five proposals from professional consulting firms. Proposals were reviewed by City staff and scored based on qualifications of firm and members' experience, performance of work similar in character, ability to provide services, quality of proposal, and price. Based on these criteria, staff determined that only four proposals were complete while one proposal submitted by Blue Strike Environmental was incomplete as it did not successfully address all tasks listed in the RFP. This bidder did not address certain ...
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