DATE: November 19, 2025
TO: Honorable Mayor and City Councilmembers
FROM: Public Works Department
TITLE: PURCHASE ORDER FOR MACHINERY FOR THE PUBLIC WORKS DEPARTMENT
RECOMMENDATION
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Staff recommends that the City Council approve a purchase order to Hawthorne CAT, in the amount of $266,713, for one Caterpillar Model 926 Wheel Loader Machine for the Streets and Flood Control section of the Maintenance and Operation Division of the Public Works Department; and authorize the Financial Services Director, or designee, to execute the purchase order upon receipt of all supporting documents.
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BACKGROUND AND ANALYSIS
Each budget cycle, fleet assets that meet their planned service life in years and/or miles, are planned for replacement. Prior to purchasing a replacement piece of machinery, Fleet and the department using the machine determine if the current machine type and usage needs is the same, if there is a less expensive alternative, if there is a "greener" alternative, and if the current machine has any useful life left.
The unit being replaced (SFR1) has reached the end of its service life. SFR1, a Wheel Loader, is being replaced due to its age, a history of mechanical issues from years of use, and its outdated Tier 2 emissions rating, which impacts the City's overall emissions profile as tracked by the California Air Resources Board (CARB) through the DOORS system. The replacement unit, a new Caterpillar 926, will provide improved emissions performance while maintaining the necessary power and operational capabilities. The City will benefit from reduced maintenance and fuel costs, improved air quality, and alignment with Tier 4 emissions standards under the DOORS program.
The replacement machine is being purchased through a Sourcewell contract agreement with Hawthorne CAT which offers the lowest pricing possible. Attachment A lists the total cost for the machine to be replaced this fiscal year. The replacement cost of the Wheel Loader, SFR1, is $...
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