DATE: June 17, 2026
TO: Honorable Mayor and City Councilmembers
FROM: Water Utilities Department
TITLE: AUTHORIZE ANNUAL WATER UTILITIES PURCHASES IN AMOUNTS OVER $100,000 FOR EQUIPMENT, SUPPLIES, MATERIALS, CHEMICALS AND SERVICES
RECOMMENDATION
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Staff recommend that the City Council:
a. Approve annual purchase orders, agreements, and amendments with various vendors for the purchase of equipment, supplies, materials and services for the Water Utilities Department, in amounts over $100,000 for FY 2026-27 for a total not-to-exceed amount of $9,227,279 (includes $120,000 from Public Works for Cintas Uniform Contract).
b. Approve the purchase of chemicals in amounts over $100,000 from various Water Utilities Department funds; authorize the Financial Services Director, or designee, to shift funds between the various suppliers for FY 2026-27, without returning to Council, so long as the budget of $4,670,660 is not exceeded;
c. Approve a five-year professional services agreement with VertexOne for a total contract amount not to exceed $566,416;
d. authorize the Financial Services Director, or designee, to execute the purchase orders;
e. Authorize the City Manager, or designee, to execute the agreements and amendments upon receipt of all supporting documents.
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BACKGROUND AND ANALYSIS
Each year, as part of the budget process, staff from the Water Utilities Department determine the quantity of supplies and materials, professional services and other special equipment that will be needed for water and sewer system maintenance and operation during the next fiscal year. Products and services are acquired through various means, including Requests for Proposals (RFPs), Cooperative Purchasing Agreements, Sole Source determinations, and Informal Bidding Procedures, as outlined in Administrative Directive AD-21 "Procurement of Goods and Services."
Staff is requesting approval of open purchase orders based on the estimate of annual purchases of goods and services an...
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