DATE: September 16, 2026
TO: Honorable Mayor and City Councilmembers
FROM: Police Department
TITLE: PURCHASE ORDER FOR REPLACEMENT LAW ENFORCEMENT RECORDS MANAGEMENT SYSTEM FOR THE POLICE DEPARTMENT
RECOMMENDATION
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Staff recommends that the City Council approve a five-year purchase order in the amount not to exceed $1,600,799. to CentralSquare Technologies for the purchase of a Law Enforcement Records Management System for the Police Department; and authorize the City Manager, or designee, to execute the purchase order. An appropriation of $302,000 is requested from the Information Systems Restricted Software Fund and an ongoing annual appropriation increase of $220,000 is requested from the General Fund.
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BACKGROUND AND ANALYSIS
A Law Enforcement Records Management System (RMS) serves as the primary repository for police records including, but not limited to, reports, historical records, master indexes (persons, vehicles, property) and arrest records. Additionally, the system is routinely updated with the most current offense codes for state and federal reporting of crime statistics. The Department’s RMS is connected to the Automated Regional Justice Information System (ARJIS) which permits invaluable data and narrative sharing among agencies in San Diego County. The RMS is utilized by staff from all divisions of the Police Department.
The Police Department currently utilizes the Motorola NetRMS platform which is hosted by the San Diego Sheriff’s Office. NetRMS was implemented in 2008 through a regional partnership between agencies in the county. While NetRMS has met the Department’s needs, it is slated for replacement due to the end of product development and support in 2027.
The Sheriff’s Office began researching replacement options in 2017 and ultimately selected a platform known as Niche RMS365 for the region’s new RMS solution; implementation at the Sheriff’s Office began in 2019. The City appropriated funds in Fiscal Year 2024-2025 t...
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